Alberta Gazette, Part I — Saturday, October 14, 2006
Saturday, October 14, 2006
Alberta — Gazette
The Alberta Gazette
Part I
Vol. 102 Edmonton, Saturday, October 14, 2006 No. 19
RESIGNATIONS & RETIREMENTS
(Justice of the Peace Act)
Death of Justice of the Peace
August 18, 2006
Angeline Urquhart of Edmonton
______________
Resignation of Justice of the Peace
May 5, 2006
Michelle Ollive of Leduc
May 31, 2006
Cynthia Sawyer of Calgary
June 30, 2006
Beth Greaves of Calgary
July 3, 2006
Caron Terlecki of Calgary
July 12, 2006
Patrick M. McIlhargey of Calgary
July 14, 2006
Darlene Monague of Calgary
August 1, 2006
Ursula Abresch of Calgary
August 30, 2006
Holly Kucinskas of Wetaskiwin
August 31, 2006
P. Joan Leonard of Calgary
Caroline Elizabeth Wilson of Calgary
September 1, 2006
Amanda Laprise of Fort McMurray
ORDERS IN COUNCIL
O.C. 442/2006
(Municipal Government Act)
Approved and ordered:
Norman Kwong
Lieutenant Governor. September 13, 2006
The Lieutenant Governor in Council changes the name of the County of
Vermilion River No. 24 to the County of Vermilion River
Ralph Klein, Chair.
GOVERNMENT NOTICES
Agriculture, Food and Rural Development
Form 15
(Irrigation Districts Act)
(Section 88)
Notice to Irrigation Secretariat:
Change of Area of an Irrigation District
On behalf of the Western Irrigation District, I hereby request that the Irrigation
Secretariat forward a certified copy of this notice to the Registrar for Land Titles for
the purposes of registration under
Section 22 of the Land Titles Act and arrange for
notice to be published in the Alberta Gazette.
The following parcels of land should be removed to the irrigation district and the
notation removed from the certificate of title:
LINC Number
Short Legal Description
as shown on title
Title Number
0013 134 929
4; 25; 24; 15;SW
061 287 034
0010 370 146
8010030;6;49
061 314 809
I certify the procedures required under
part 4 of the Irrigation Districts Act have been
completed and the area of the Western Irrigation District should be changed
according to the above list.
Laurie Hodge, Office Manager,
Irrigation Secretariat.
Energy
Hosting Expenses Exceeding $600.00
For the quarter ending March 31, 2006
Function: Centennial Medal Presentation
Purpose: To present Alberta Centennial Medals to recipients nominated by the
Minister of Energy for their contributions to Alberta in the energy field.
Amount: $1,797.25
Date: January 24, 2006
Location: Calgary, Alberta
Justice
Office of the Public Trustee
Property being held by the Public Trustee for a period of Ten
(10) Years
(Public Trustee Act)
Section 11 (2)(
b) Name of Person Entitled
to Property
Description of
Property held
and its value or
estimated value
Property part of deceased
person's Estate or held
under Court Order:
Deceased's Name
Judicial District Court
File Number
Public Trustee
Office
Additional
Information
Robert Carnegie aka
Robert Trynchy
(File #148218)
Cash on hand
$2,717.75
Estate
Sally Anne Carnegie
JD of Edmonton
SES03 114120
Edmonton
(File #141866)
Dwayne Swenson
(File #151008)
Cash on hand
$2,773.81
Estate
Dorothy Katchur
JD of Edmonton
SES03 108159
Edmonton
(File #151006)
Richard Swenson
(File #151009)
Cash on hand
$2,773.81
Estate
Dorothy Katchur
JD of Edmonton
SES03 108159
Edmonton
(File #151006)
Darold Swenson
(File #151010)
Cash on hand
$2,773.81
Estate
Dorothy Katchur
JD of Edmonton
SES03 108159
Edmonton
(File #151006)
_______________________________
2005 Annual Report
(Electronic Interception)
(Section 195(5) of the Criminal Code)
1. The number of applications made for authorizations (by a provincially designated
agent or police officer):
Section 184.2
Section 185
Section 188
Section 487.01(4)
2. The number of applications made for renewals of provincial authorizations:
Section 186
Section 487.01(4)
3. The number of applications granted under:
original authorizations
emergency authorizations
renewal authorizations
The numbers of applications refused under:
Section 185
Section 188
Section 186
Section 487.01(4)
The number of applications granted subject to conditions under:
Section 185
Section 186
Section 188
Section 487.01(4)
4. The number of persons identified in an authorization against whom proceedings were
commenced at the instance of the Attorney General of Alberta in respect of:
an offence specified in the authorization
an offence other than an offence specified in the
authorization but in respect of which an authorization
may be given
an offence in respect of which an authorization may not
be given
5. The number of persons not identified in an authorization against whom proceedings
were commenced at the instance of the Attorney General of Alberta in respect of:
an offence specified in the authorization
an offence other than an offence specified in the
authorization but in respect of which an authorization
may be given
an offence other than an offence specified in such an
authorization and for which no such authorization may
be given
And whose commission or alleged commission of the offence becomes known to a
peace officer as a result of an interception of a private communication under an
authorization.
6. The average period for which authorizations were given and for which renewals
thereof were granted:
days
7. The number of authorizations that by virtue of one or more renewals thereof were
valid:
for 60 days or less
for more than 60 days
for more than 90 days
for more than 120 days
for more than 180 days
for more than 240 days
8. The number of notifications given pursuant to
Section 196:
9. The offences in respect of which authorizations were given, specifying the number of
authorizations given in respect of each such offence:
STATUTE
SECTION
NUMBER OF
AUTHORIZATIONS
CRIMINAL CODE
87(1)
88(1)
94(1)
99(1)
139(2)
235(1)
239(b)
264.1
267(a)
279(1)
279(2)
334(b)
342(3)
344(a)
344(b)/463
346(1)
348(1)(a)
348(1)(b)
355(a)
368(1)
380(1)
423.1
430(1)
430(3)
455(1)(f)
462.31
465(1)
465(1)(a)
465(1)(c)
467.11/467.12/
467.13
CONTROLLED DRUGS
AND SUBSTANCES ACT
5(2)
10. A description of all classes of places specified in an authorization and the number of
authorizations in which each class of place was specified:
Residence
Permanent Temporary
Permanent
Residence / Authorizations
Temporary
Residence / Authorizations
44 /
13 /
5 /
4 /
Commercial
Premises Vehicles Others
Commercial
Premises / Authorizations
Commercial
Vehicle / Authorizations
Commercial
Other / Authorizations
18 /
9 /
8 /
5 /
57 /
16 /
To further clarify question 10 - state number of classes of places specified
in the authorization and the number of authorizations: for example: 30
permanent residences / 7 authorizations
11. From the following categories, specify the number of times in which a particular
method of interception was authorized:
Telecommunications Microphone Video Other
12. The number of persons arrested whose identity became known to a peace officer as a
result of an interception under an authorization:
13. The number of criminal proceedings commenced at the instance of the Attorney
General in Alberta in which private communications obtained by interception under
an authorization were adduced in evidence and the number of such proceedings that
resulted in a conviction:
Criminal proceedings adduced in evidence
resultant convictions
14. The number of criminal investigations in which information obtained as a result of
the interception of a private communication under an authorization was used although
the private communication was not adduced in evidence in criminal proceedings
commenced at the instance of the Attorney General as a result of the investigation.
15. The number of prosecutions commenced against officers or servants of Her Majesty
in Right of Canada or members of the Canadian Forces for offences under
Section
184 or
Section 193:
The interception of private communications continues to be an important tool for
the investigation, prevention and prosecution of offences in Alberta, especially in
the area of drug offences and criminal organization investigations.
Alberta Securities Commission
Please note that "Commentary" sections are for interpretive purposes only and do not
have the force of law.
NATIONAL INSTRUMENT 81-107
Independent Review Committee for Investment Funds
(Securities Act)
Made as a rule by the Alberta Securities Commission on November 1, 2006 pursuant
to sections 223 and 224 of the Securities Act.
TABLE OF CONTENTS
Part 1
DEFINITIONS AND APPLICATION
1.1 Investment funds subject to Instrument
1.2 Definition of a "conflict of interest matter"
1.3 Definition of "entity related to the manager"
1.4 Definition of "independent"
1.5 Definition of "inter-fund self-dealing investment prohibitions"
1.6 Definition of "manager"
1.7 Definition of "standing instruction"
Part 2 FUNCTIONS OF THE MANAGER
2.1 Manager standard of care
2.2 Manager to have written policies and procedures
2.3 Manager to maintain records
2.4 Manager to provide assistance
Part 3 INDEPENDENT REVIEW COMMITTEE
3.1 Independent review committee for an investment fund
3.2 Initial appointments
3.3 Vacancies and reappointments
3.4 Term of office
3.5 Nominating criteria
3.6 Written charter
3.7 Composition
3.8 Compensation
3.9 Standard of care
3.10 Ceasing to be a member
3.11 Authority
3.12 Decisions
3.13 Fees and expenses to be paid by the investment fund
3.14 Indemnification and insurance
3.15 Orientation and continuing education
Part 4 FUNCTIONS OF INDEPENDENT REVIEW COMMITTEE
4.1 Review matters referred by the manager
4.2 Regular assessments
4.3 Reporting to the manager
4.4 Reporting to securityholders
4.5 Reporting to securities regulatory authorities
4.6 Independent review committee to maintain records
Part 5 CONFLICT OF INTEREST MATTERS
5.1 Manager to refer conflict of interest matters to independent review
committee
5.2 Matters requiring independent review committee approval
5.3 Matters subject to independent review committee recommendation
5.4 Standing instructions by the independent review committee
Part 6 EXEMPTED TRANSACTIONS
6.1 Inter-fund trades
6.2 Transactions in securities of related issuers
Part 7 EXEMPTIONS
7.1 Exemptions
7.2 Existing exemptions, waivers or approvals
Part 8 EFFECTIVE DATE
8.1 Effective date
8.2 Transition
Appendix A - Conflicts of interest or self-dealing provisions for the purpose of
section 1.2 - Definition of a 'conflict of interest matter'
Appendix B - Inter-fund self-dealing conflict of interest provisions for the purpose of
section 1.5 - Definition of 'inter-fund self-dealing investment prohibitions'
Appendix A to Commentary - Decision tree for the purpose of Commentary 1 to
section 5.1 - Manager to refer conflict of interest matters to independent review
committee
Introduction
This National Instrument (the Instrument) contains both rules and accompanying
commentary on those rules. The Canadian Securities Administrators (the CSA or
we), have made these rules under authority granted by the securities legislation of
their jurisdiction.
The commentary may explain the implications of a rule, offer examples or indicate
different ways to comply with a rule. It may expand on a particular subject without
being exhaustive. The commentary is not legally binding, but it does reflect the views
of the CSA . Commentary always appears in italic type and, outside of this
introduction, is titled "Commentary".
PART 1
DEFINITIONS AND APPLICATION
1.1 Investment funds subject to Instrument
(1) This Instrument applies to an investment fund that is a reporting
issuer.
(2) In Qu‚bec, this Instrument does not apply to a reporting issuer
organized under
(
a) an Act to establish the Fonds de solidarit‚ des travailleurs
du Qu‚bec (F.T.Q.) R.S.Q.,
chapter F-3.2.1;
(
b) an Act to establish Fondaction, le Fonds de d‚velopement
de la Conf‚d‚ration des syndicats nationaux pour la
coop‚ration et l'emploi (R.S.Q.,
chapter F-3.1.2); and
(
c) an Act constituting Capital r‚gional et coop‚ratif
Desjardins (R.S.Q.,
chapter C-6.1).
Commentary
1. This Instrument applies to all publicly offered mutual
funds and non-redeemable investment funds. Investment
funds subject to this Instrument include:
* labour sponsored or venture capital funds;
* scholarship plans;
* mutual funds and closed-end funds listed and posted
for trading on a stock exchange or quoted on an
over-the-counter market; and
* investment funds not governed by National
Instrument 81-102 Mutual Funds (NI 81-102).
2. This Instrument does not regulate mutual funds that are
not reporting issuers (commonly referred to as pooled
funds), for example, mutual funds that sell securities to
the public only under capital raising exemptions in
securities legislation.
1.2 Definition of "conflict of interest matter"
In this Instrument, "a conflict of interest matter" means
(
a) a situation where a reasonable person would consider a
manager, or an entity related to the manager, to have an
interest that may conflict with the manager's ability to act
in good faith and in the best interests of the investment
fund; or
(
b) a conflict of interest or self-dealing provision listed in
Appendix A that restricts or prohibits an investment fund,
a manager or an entity related to the manager from
proceeding with a proposed action.
Commentary
Section 5.1 of this Instrument requires that a manager
refer all conflict of interest matters to the independent
review committee (IRC).
2. The CSA do not consider the 'reasonable person' test
described in paragraph (
a) to capture inconsequential
matters. It is expected that, among the factors the
manager will look to for guidance to identify conflict of
interest matters caught by this Instrument, will be
industry best practices. The CSA expect, however, each
manager to consider the nature of its investment fund
operations when making its decisions about which
conflict of interest matters it faces for the funds it
manages.
3. The types of conflicts of interest faced by the portfolio
manager or portfolio adviser (or sub-adviser) or any
other entity related to the manager this Instrument
captures relate to the decisions made on behalf of the
investment fund that may affect or influence the
manager's ability to make decisions in good faith and in
the best interests of the investment fund. This Instrument
is not intended to capture the conflicts of interest at the
service provider level generally.
The CSA expect the manager to consider whether a
particular portfolio manager or portfolio adviser or any
other 'entity related to the manager' would have any
conflicts of interest falling within the definition.
For example, paragraph (
a) might, depending on the
circumstances, capture these conflicts of the portfolio
manager or portfolio adviser:
* portfolio management processes for the investment
fund, including allocation of investments among a
family of investment funds; and
* trading practices for the investment fund, including
negotiating soft dollar arrangements with dealers
with whom the adviser places portfolio transactions
for the investment fund.
4. The CSA contemplate that an 'entity related to the
manager' will have its own policies and procedures to
address any conflicts of interest in its operations. It is
expected the manager will make reasonable inquiries of
these policies and procedures. The conflicts of interest
facing these entities, including any third party portfolio
manager or portfolio adviser, may affect, or be perceived
to affect, the manager's ability to make decisions in the
best interests of the investment fund. The manager is
expected to refer such conflicts to the IRC under this
Instrument.
5. For greater certainty, paragraph (
b) requires that a
'conflict of interest matter' includes any course of action
that the investment fund, the manager or an entity related
to the manager would otherwise be restricted or
prohibited from proceeding with because of a conflict of
interest or self-dealing prohibition in securities
legislation. These include the types of transactions
described under subsection 5.2(1) of this Instrument.
1.3 Definition of "entity related to the manager"
In this Instrument, "entity related to the manager" means
(
a) a person or company that can direct or materially affect
the direction of the management and policies of the
manager or the investment fund, other than as a member
of the independent review committee; or
(
b) an associate, affiliate, partner, director, officer or
subsidiary of the manager or of a person or company
referred to in paragraph (a).
Commentary
1. The CSA consider an 'entity related to the manager' in
paragraph (
a) to include:
* the portfolio manager or portfolio adviser (or sub-
adviser) of the investment fund, including any third
party portfolio manager or portfolio adviser;
* the administrator of a scholarship plan; and
* any person or company that can materially direct or
affect the manager's management or policies,
including through contractual agreements or
ownership of voting securities.
1.4 Definition of "independent"
(1) In this Instrument, a member of the independent review committee
is "independent" if the member has no material relationship with
the manager, the investment fund, or an entity related to the
manager.
(2) For the purposes of subsection (1), a material relationship means a
relationship which could reasonably be perceived to interfere with
the member's judgment regarding a conflict of interest matter.
Commentary
1. Under subsection 3.7(3), all members of the IRC must be
independent of the manager, the investment fund and
entities related to the manager. The CSA believe that all
members must be independent because the principal
function of the IRC is to review activities and
transactions that involve inherent conflicts of interest
between an investment fund and its manager. Given this
role, it is important that the members of the IRC are free
from conflicting loyalties.
2. While the members of the IRC should not themselves be
subject to inherent conflicts or divided loyalties, the CSA
recognize that there may be inherent conflicts relating to
inter-fund issues where a single IRC acts for a family of
investment funds. In those cases, this Instrument requires
members to conduct themselves in accordance with their
written charter and in accordance with the standard of
care set out in this Instrument.
The CSA do not consider the IRC's ability to set its own
reasonable compensation to be a material relationship
with the manager or investment fund under subsection
1.4(1).
3. A material relationship referred to in subsection 1.4(1)
may include an ownership, commercial, charitable,
industrial, banking, consulting, legal, accounting or
familial relationship. The CSA expect managers and IRC
members to consider both past and current relationships
when determining whether a material relationship exists.
For example, depending on the circumstances, the
following individuals may be independent under
section
1.4:
* an independent member of an existing advisory
board or IRC of an investment fund;
* an independent member or former independent
member of the board of directors, or of a special
committee of the board of directors, of an
investment fund;
* a former independent member of the board of
directors, or special committee of the board of
directors, of the manager;
* an individual appointed as a trustee for an
investment fund; and
* an independent member of the board of directors, or
of a special committee of the board of directors, of a
registered trust company that acts as trustee for an
investment fund.
By way of further example, the CSA consider it unlikely
that the following individuals would be independent
under
section 1.4:
* a person who is or has recently been an employee or
executive officer of the manager or investment fund;
and
* a person whose immediate family member is or has
recently been an executive officer of the manager or
investment fund.
The CSA also consider that it would be rare that a
member of the board of directors, or special committee of
the board of directors, of a manager could be
'independent' within the meaning of this Instrument. One
such example of when a member of the board of directors
of a manager could be 'independent' may be "owner-
operated" investment funds, sold exclusively to defined
groups of investors, such as members of a trade or
professional association or co-operative organization,
who directly or indirectly, own the manager. In the case
of these investment funds, the CSA view the interests of
the independent members of the board of directors of the
manager and investors as aligned.
1.5 Definition of "inter-fund self-dealing investment prohibitions"
In this Instrument, "inter-fund self-dealing investment prohibitions" means
the provisions listed in Appendix B that prohibit
(
a) a portfolio manager from knowingly causing any investment
portfolio managed by it to purchase or sell, or
(
b) an investment fund from purchasing or selling,
the securities of an issuer from or to the account of a responsible person, an
associate of a responsible person or the portfolio manager.
1.6 Definition of "manager"
In this Instrument, "manager" means a person or company that directs the
business, operations and affairs of an investment fund.
Commentary
1. The CSA are of the view that the term 'manager' should
be interpreted broadly.
The term "manager" is intended to include a group of
members on the board of an investment fund or the
general partner of an investment fund organized as a
limited partnership, where it acts in the capacity of
'manager'/decision-maker.
2. The CSA have, in connection with prospectus reviews, on
occasion encountered investment funds structured in
unusual ways. The CSA may examine an investment fund
if it seems that it was structured to avoid the operation of
this Instrument.
1.7 Definition of "standing instruction"
In this Instrument, "standing instruction" means a written approval or
recommendation from the independent review committee that permits the
manager to proceed with a proposed action under
section 5.2 or 5.3 on an
ongoing basis.
PART 2 FUNCTIONS OF THE MANAGER
2.1 Manager standard of care
A manager in exercising its powers and discharging its duties related to the
management of the investment fund must
(
a) act honestly and in good faith, and in the best interests of
the investment fund; and
(
b) exercise the degree of care, diligence and skill that a
reasonably prudent person would exercise in comparable
circumstances.
Commentary
1. This
section introduces a required standard of care for
managers in certain jurisdictions and is intended to
create a uniform standard of care provision for managers
of investment funds subject to this Instrument.
2.2 Manager to have written policies and procedures
(1) Before proceeding with a conflict of interest matter or any other
matter that securities legislation requires the manager to refer to
the independent review committee, the manager must
(
a) establish written policies and procedures that it must
follow on that matter or on that type of matter, having
regard to its duties under securities legislation; and
(
b) refer the policies and procedures to the independent
review committee for its review and input.
(2) In establishing the written policies and procedures described in
subsection (1), the manager must consider the input of the
independent review committee, if any.
(3) The manager may revise its policies and procedures if it provides
the independent review committee with a written description of
any significant changes for the independent review committee's
review and input before implementing the revisions.
Commentary
Section 2.2 contemplates that a manager should identify
for each investment fund the conflict of interest matters it
expects will arise and that will be required to be referred
to the IRC under
section 5.1, and review its policies and
procedures for those matters with the IRC.
Section 2.2 further requires the manager to establish
policies and procedures for other matters it expects will
arise and that will be required by securities legislation to
be referred to the IRC, for example, certain
reorganizations and transfers of assets between related
mutual funds under
Part 5 of NI 81-102.
2. A manager is expected to establish policies and
procedures that are consistent with its obligations to the
investment fund under securities legislation to make
decisions in the best interests of the fund. Paragraph
(1)(
a) is intended to reinforce this obligation.
A manager that manages more than one investment fund
may establish policies and procedures for an action or
category of actions for all of the investment funds it
manages. Alternatively, the manager may establish
separate policies and procedures for the action or
category of actions for each of its investment funds, or
groups of its investment funds.
However structured, the CSA expect the written policies
and procedures the manager establishes to be designed
to prevent any violations by the manager and the
investment fund of securities legislation in the areas that
this Instrument addresses, and to detect and promptly
correct any violations that occur.
3. A manager is expected to follow the policies and
procedures established under this section. In referring a
matter to the IRC under
section 5.1, the CSA expect the
manager to inform the IRC whether its proposed action
follows its written policies and procedures on the matter.
If an unanticipated conflict of interest matter arises for
which the manager does not have a policy and
procedure, the CSA expect the manager to bring the
matter and its proposed action to the IRC for its review
and input at the time the matter is referred to the IRC.
4. Small investment fund families may require fewer written
policies and procedures than large fund complexes that,
for example, have conflicts of interest as a result of
affiliations with other financial service firms.
2.3 Manager to maintain records
A manager must maintain a record of any activity that is subject to the
review of the independent review committee, including
(
a) a copy of the policies and procedures that address the
matter;
(
b) minutes of its meetings, if any; and
(
c) copies of materials, including any written reports,
provided to the independent review committee.
Commentary
1. This
section is intended to assist the CSA in determining
whether the manager is adhering to this Instrument, and
in identifying weaknesses in the manager's policies and
procedures if violations do occur. The CSA expect
managers to keep records in accordance with existing
best practices.
2. A manager is expected under this
section to keep minutes
only of any material discussions it has at meetings with
the IRC or internally on matters subject to the review of
the IRC.
The CSA do not view this
section or this Instrument as
preventing the IRC and manager from sharing record
keeping and maintaining joint records of IRC and
manager meetings.
3. The CSA expect a manager to keep records of the actions
it takes in respect of a matter referred to the IRC. This
includes any otherwise restricted or prohibited
transactions described in subsection 5.2(1) for which the
manager requires the IRC's approval under
Part 6 of this
Instrument or under
Part 4 of NI 81-102.
2.4 Manager to provide assistance
(1) When a manager refers to the independent review committee a
conflict of interest matter or any other matter that securities
legislation requires it to refer, or refers its policies and procedures
related to such matters, the manager must
(
a) provide the independent review committee with
information sufficient for the independent review
committee to properly carry out its responsibilities,
including
(
i) a description of the facts and circumstances
giving rise to the matter;
(ii) the manager's policies and procedures;
(iii) the manager's proposed course of action, if
applicable; and
(iv) all further information the independent review
committee reasonably requests;
(
b) make its officers who are knowledgeable about the matter
available to attend meetings of the independent review
committee or respond to inquiries of the independent
review committee about the matter; and
(
c) provide the independent review committee with any other
assistance it reasonably requests in its review of the
matter.
(2) A manager must not prevent or attempt to prevent the independent
review committee, or a member of the independent review
committee, from communicating with the securities regulatory
authority or regulator.
PART 3 INDEPENDENT REVIEW COMMITTEE
3.1 Independent review committee for an investment fund
An investment fund must have an independent review committee.
Commentary
1. A manager is expected to establish an IRC using a
structure that is appropriate for the investment funds it
manages, having regard to the expected workload of that
committee. For example, a manager may establish one
IRC for each of the investment funds it manages, for
several of its investment funds, or for all of its investment
funds.
2. This Instrument does not prevent investment funds from
sharing an IRC with investment funds managed by
another manager. This Instrument also does not prevent
a third party from offering IRCs for investment funds.
Managers of smaller families of investment funds may
find these to be cost-effective ways to establish IRCs for
their investment funds.
3.2 Initial appointments
The manager must appoint each member of an investment fund's first
independent review committee.
3.3 Vacancies and reappointments
(1) An independent review committee must fill a vacancy on the
independent review committee as soon as practicable.
(2) A member whose term has expired, or will soon expire, may be
reappointed by the other members of the independent review
committee.
(3) In filling a vacancy on the independent review committee or
reappointing a member of the independent review committee, the
independent review committee must consider the manager's
recommendations, if any.
(4) A member may not be reappointed for a term or terms of office
that, if served, would result in the member serving on the
independent review committee for longer than 6 years, unless the
manager agrees to the reappointment.
(5) If, for any reason, an independent review committee has no
members, the manager must appoint a member to fill each vacancy
as soon as practicable.
Commentary
1. Consistent with the manager's role to appoint the first
members of an IRC, if at any time the IRC has no
members, the manager will also appoint the replacement
members. The CSA anticipate that the circumstances
contemplated in subsection (5) will occur rarely, such as
in the event of a change of manager or change in control
of the manager. In these circumstances, managers
should consider their timely disclosure obligations under
securities legislation.
2. The manager may suggest candidates and may provide
assistance to the IRC in the selection and recruitment
process when a vacancy arises. Subsection (3) requires
the IRC to consider the manager's recommendation, if
any, when filling a vacancy or reappointing a member of
the IRC.
The CSA believe that allowing the IRC to select its own
members and decide the term a member can serve will
foster independent-minded committees that will be
focussed on the best interests of the investment fund. The
CSA also consider the members of the IRC to be best-
positioned to judge the manner in which a prospective
member can contribute to the effectiveness of the IRC.
3. The maximum term limit of 6 years specified in
subsection (4) for a member to serve on an investment
fund's IRC is intended to enhance the independence and
effectiveness of the IRC. An IRC may reappoint a member
beyond the maximum term, but only with the agreement
of the manager.
3.4 Term of office
The term of office of a member of an independent review committee must
be not less than 1 year and not more than 3 years, and must be set by the
manager or the independent review committee, as the case may be, at the
time the member is appointed.
Commentary
1. To ensure continuity and continued independence from
the manager, the CSA recommend that the terms of all
IRC members be staggered.
3.5 Nominating criteria
Before a member of the independent review committee is appointed, the
manager or the independent review committee, as the case may be, must
consider
(
a) the competencies and skills the independent review
committee, as a whole, should possess;
(
b) the competencies and skills of each other member of the
independent review committee; and
(
c) the competencies and skills the prospective member
would bring to the independent review committee.
Commentary
Section 3.5 sets out the criteria the manager and the IRC
must consider before appointing a member of the IRC.
Subject to these requirements, the manager and the IRC
may establish nominating criteria in addition to those set
out in this section.
3.6 Written charter
(1) The independent review committee must adopt a written charter
that includes its mandate, responsibilities and functions, and the
policies and procedures it will follow when performing its
functions.
(2) If the independent review committee and the manager agree in
writing that the independent review committee will perform
functions other than those prescribed by securities legislation, the
charter must include a description of the functions that are the
subject of the agreement.
(3) In adopting the charter, the independent review committee must
consider the manager's recommendations, if any.
Commentary
1. The CSA expect the written charter to set out the
necessary policies and procedures to ensure the IRC
performs its role adequately and effectively and in
compliance with this Instrument. An IRC acting for more
than one investment fund may choose to establish a
separate charter for each fund. Alternatively, an IRC may
choose to establish one charter for all of the investment
funds it oversees or groups of investment funds.
2. The IRC should consider the specific matters subject to
its review when developing the policies and procedures
to be set out in its charter.
3. Without discussing all of the policies and procedures that
may be set out in the written charter, the CSA expect that
the written charter will include the following:
* policies and procedures the IRC must follow when
reviewing conflict of interest matters,
* criteria for the IRC to consider in setting its
compensation and expenses and the compensation
and expenses of any advisors employed by the IRC,
* a policy relating to IRC member ownership of
securities of the investment fund, manager or in any
person or company that provides services to the
investment fund or the manager,
* policies and procedures that describe how a member
of the IRC is to conduct himself or herself when he
or she faces a conflict of interest, or could be
perceived to face a conflict of interest, with respect
to a matter being considered or to be considered by
the IRC,
* policies and procedures that describe how the IRC is
to interact with any existing advisory board or
board of directors of the investment fund and the
manager, and
* policies and procedures that describe how any
subcommittee of the IRC to which has been
delegated any of the functions of the IRC, is to
report to the IRC.
4. The manager and the IRC may agree that the IRC will
perform functions in addition to those prescribed by this
Instrument and elsewhere in securities legislation. This
Instrument does not preclude those arrangements, nor
does this Instrument regulate those arrangements.
3.7 Composition
(1) An independent review committee must have at least three
members.
(2) The size of the independent review committee is to be determined
by the manager, with a view to facilitating effective decision-
making, and may only be changed by the manager.
(3) Every independent review committee member must be
independent.
(4) An independent review committee must appoint a member as
Chair.
(5) The Chair of an independent review committee is responsible for
managing the mandate, and responsibilities and functions, of the
independent review committee.
Commentary
1. To ensure its effectiveness, a manager should consider
the workload of the IRC when determining its size. The
CSA expect that the manager will seek the input of the
IRC prior to changing the size of the IRC.
2. The CSA anticipate that the Chair of the IRC will lead
IRC meetings, foster communication among IRC
members, and ensure the IRC carries out its
responsibilities in a timely and effective manner.
The CSA expect the IRC Chair will be the primary person
to interact with the manager on issues relating to the
investment fund. An IRC Chair and the manager may
agree to have regular communication as a way for the
IRC Chair to keep informed of the operations of the
investment fund between meetings, and of any significant
events relating to the investment fund.
3. The requirement that all members of the IRC be
independent does not preclude the IRC from consulting
with others who can help the members understand
matters that are beyond their specific expertise, or help
them understand industry practices or trends, for
example.
3.8 Compensation
(1) The manager may set the initial compensation and expenses of an
independent review committee that is appointed under
section 3.2
or subsection 3.3(5).
(2) Subject to subsection (1), the independent review committee must
set reasonable compensation and proper expenses for its members.
(3) When setting its compensation and expenses under subsection (2),
the independent review committee must consider
(
a) the independent review committee's most recent
assessment of its compensation under paragraph
4.2(2)(b); and
(
b) the manager's recommendations, if any.
Commentary
1. This
section permits the manager to determine the
amount and type of compensation and expenses the IRC
members will initially receive. To avoid undue influence
from the manager, subsection (2) requires that,
subsequent to the initial setting of compensation and
other than in the unusual circumstance described in
subsection 3.3(5), members of the IRC have the sole
authority for determining their compensation. The
Instrument permits the manager to recommend to the
members of the IRC the amount and type of
compensation to be paid, and requires the IRC to
consider that recommendation.
2. The CSA expect the IRC and the manager to decide the
IRC's compensation in a manner consistent with good
governance practices. Among the factors the IRC and
manager should consider when determining the
appropriate level of compensation are the following:
* the number, nature and complexity of the investment
funds and the fund families for which the IRC acts;
* the nature and extent of the workload of each
member of the IRC, including the commitment of
time and energy that is expected from each member;
* industry best practices, including industry averages
and surveys on IRC compensation; and
* the best interests of the investment fund.
3. The CSA expect that the IRC and the manager will
discuss any instance where the IRC disagrees with the
manager's recommendations under paragraph (3)(b), in
an attempt to reach an agreement that is satisfactory to
both the IRC and the manager.
3.9 Standard of care
(1) Every member of an independent review committee, in exercising
his or her powers and discharging his or her duties related to the
investment fund, and, for greater certainty, not to any other person,
as a member of the independent review committee must,
(
a) act honestly and in good faith, with a view to the best
interests of the investment fund; and
(
b) exercise the degree of care, diligence and skill that a
reasonably prudent person would exercise in comparable
circumstances.
(2) Every member of an independent review committee must comply
with this Instrument and the written charter of the independent
review committee required under
section 3.6.
(3) A member of the independent review committee does not breach
paragraph (1)(b), if the member exercised the care, diligence and
skill that a reasonably prudent person would exercise in
comparable circumstances, including reliance in good faith on
(
a) a report or certification represented as full and true to the
independent review committee by the manager or an
entity related to the manager; or
(
b) a report of a person whose profession lends credibility to
a statement made by the person.
(4) A member of the independent review committee has complied with
his or her duties under paragraph (1)(
a) if the member has relied in
good faith on
(
a) a report or certification represented as full and true to the
independent review committee by the manager or an
entity related to the manager; or
(
b) a report of a person whose profession lends credibility to
a statement made by the person.
Commentary
1. The standard of care for IRC members under this
section
is consistent with the special relationship between the
IRC and the investment fund.
The CSA consider the role of the members of the IRC to
be similar to corporate directors, though with a much
more limited mandate, and therefore we would expect
any defences available to corporate directors to also be
available to IRC members.
2. The CSA consider the best interests of the investment
fund referred to in paragraph (1)(
a) to generally be
consistent with the interests of the securityholders in the
investment fund as a whole.
3. It is not the intention of the CSA to create a duty of care
on the part of the IRC to any other person under
paragraph (1)(b).
3.10 Ceasing to be a member
(1) An individual ceases to be a member of an independent review
committee when
(
a) the investment fund terminates;
(
b) the manager of the investment fund changes, unless the
new manager is an affiliate of the former manager; or
(
c) there is a change of control of the manager of the
investment fund.
(2) An individual ceases to be a member of an independent review
committee if
(
a) the individual resigns;
(
b) the individual's term of office expires and the member is
not reappointed;
(
c) a majority of the other members of the independent
review committee vote to remove the individual; or
(
d) a majority of the securityholders of the investment fund
vote to remove the individual at a special meeting called
for that purpose by the manager.
(3) An individual ceases to be a member of the independent review
committee if the individual is
(
a) no longer independent within the meaning of
section 1.4
and the cause of the member's non-independence is not
temporary for which the member can recuse himself or
herself;
(
b) of unsound mind and has been so found by a court in
Canada or elsewhere;
(
c) bankrupt;
(
d) prohibited from acting as a director or officer of any
issuer in Canada;
(
e) subject to any penalties or sanctions made by a court
relating to provincial and territorial securities legislation;
(
f) a party to a settlement agreement with a provincial or
territorial securities regulatory authority.
(4) If an individual ceases to be a member of the independent review
committee due to a circumstance described in subsection (2), the
manager must, as soon as practicable, notify the securities
regulatory authority or regulator of the date and the reason the
individual ceased to be a member.
(5) The notification referred to in subsection (4) is satisfied if it is
made to the investment fund's principal regulator.
(6) The notice of a meeting of securityholders of an investment fund
called to consider the removal of a member under paragraph (2)(
d) must comply with the notice requirements set out in
section 5.4 of
National Instrument 81-102 Mutual Funds.
(7) For any member of the independent review committee who
receives notice or otherwise learns of a meeting of securityholders
called to consider the removal of the member under paragraph
(2)(d),
(
a) the member may submit to the manager a written
statement giving reasons for opposing the removal; and
(
b) the manager must, as soon as practicable, send a copy of
the statement referred to in paragraph (
a) to every
securityholder entitled to receive notice of the meeting
and to the member unless the statement is included in or
attached to the notice documents required by subsection
(6).
Commentary
1. The CSA do not anticipate that the securityholder vote
contemplated in paragraph 3.10(2)(
d) will be routine.
When a manager calls a meeting of securityholders to
consider the removal of a member, subsection
(7) requires that the member will have an opportunity to
respond to the manager's notice.
2. In the circumstances described in paragraphs 3.10(1)(
b) and (c), all members of the IRC will cease to be members.
This does not preclude the new manager from
reappointing the former members of the IRC under
subsection 3.3(5).
3. Paragraph 3. 10(3)(
a) is meant to exclude a situation
where a member may face, or be perceived to face, a
conflict of interest with respect to a specific conflict of
interest matter the IRC is considering.
3.11 Authority
(1) An independent review committee has authority to
(
a) request information it determines useful or necessary
from the manager and its officers to carry out its duties;
(
b) engage independent counsel and other advisors it
determines useful or necessary to carry out its duties;
(
c) set reasonable compensation and proper expenses for any
independent counsel and other advisors engaged by the
independent review committee; and
(
d) delegate to a subcommittee of at least three members of
the independent review committee any of its functions,
except the removal of a member under paragraph
3.10(2)(c).
(2) If the independent review committee delegates to a subcommittee
under paragraph (1)(
d) any of its functions, the subcommittee must
report on its activities to the independent review committee at least
annually.
(3) Despite any other provision in this Instrument, an independent
review committee may communicate directly with the securities
regulatory authority or regulator with respect to any matter.
Commentary
1. The CSA recognize that utilizing the manager's staff and
industry experts may be important to help the members of
the IRC deal with matters that are beyond the level of
their expertise, or help them understand different
practices among investment funds.
While this Instrument does not require legal counsel or
other advisers for the IRC to be independent of the
manager or the investment fund, there may be instances
when the members of the IRC believe they need access to
counsel or advisers who are free from conflicting
loyalties. Paragraph (1)(
b) gives the IRC the discretion
and authority to hire independent legal counsel and other
advisers. The CSA expect that the IRC will use
independent advisors selectively and only to assist, not
replace, IRC decision-making. The CSA do not anticipate
that IRCs will routinely use external counsel and other
advisers.
2. Paragraph (1)(
d) is intended to allow an IRC of more
than three members to delegate any of its functions,
except the removal of an IRC member, to a subcommittee
of at least three members. The CSA expect in such
instances that the written charter of the IRC will include
a defined mandate and reporting requirements for any
subcommittee.
The CSA do not consider delegation by the IRC of a
function to a subcommittee to absolve the IRC from its
responsibility for the function.
3. Subsection (3) specifies that the IRC may inform the
securities regulatory authority or regulator of any
concerns or issues that it may not otherwise be required
to report. For example, the IRC may be concerned if very
few matters have been referred by the manager for
review, or it may have found, or have reasonable
grounds to suspect, a breach of securities legislation has
occurred. However, the IRC has no obligation to report
matters other than those prescribed by this Instrument or
elsewhere in securities legislation.
4. The CSA do not consider that this
section or this
Instrument prevents the manager from communicating
with the securities regulatory authorities with respect to
any matter.
3.12 Decisions
(1) A decision by the independent review committee on a conflict of
interest matter or any other matter that securities legislation
requires the independent review committee to review requires the
agreement of a majority of the independent review committee's
members.
(2) If, for any reason, an independent review committee has two
members, a decision by the independent review committee must be
unanimous.
(3) An independent review committee with one member may not make
a decision.
Commentary
1. This
section requires a decision of the members of the
IRC to represent the majority. Should the IRC find itself
with two members, subsection (2) permits the IRC to
continue to make decisions on conflict of interest matters
provided the remaining two members agree.
3.13 Fees and expenses to be paid by the investment fund
The investment fund must pay from the assets of its fund all reasonable
costs and expenses reasonably incurred in the compliance of this Instrument.
Commentary
1. A manager is expected to allocate the costs associated
with the IRC on an equitable and reasonable basis
amongst the investment funds for which the IRC acts.
This Instrument does not prohibit a manager from
reimbursing the investment fund for any of the costs
associated with compliance with this Instrument. It is
expected that the prospectus will disclose whether or not
the manager will reimburse the investment fund.
2. The CSA do not expect costs that the manager or
investment fund would ordinarily incur in the operation
of the investment fund without the presence of the IRC
(for example, rent) to be charged to the investment fund
under this section. Among the costs the CSA expect will
be charged to the investment fund under this
section are
the following:
* the compensation and expenses payable to the
members of the IRC and to any independent counsel
and other advisers employed by the IRC;
* the costs of the orientation and continuing education
of the members of the IRC; and
* the costs and expenses associated with a special
meeting of securityholders called by the manager to
remove a member or members of the IRC.
3.14 Indemnification and insurance
(1) In this section, "member" means:
(
a) a member of the independent review committee;
(
b) a former member of the independent review committee;
and
(
c) the heirs, executors, administrators or other legal
representatives of the estate of an individual in (
a) or (b).
(2) An investment fund and manager may indemnify a member against
all costs, charges and expenses, including an amount paid to settle
an action or satisfy a judgment, reasonably incurred by the person
in respect of any civil, criminal, administrative, investigative or
other proceeding in which the member is involved because of
being or having been a member.
(3) An investment fund and manager may advance moneys to a
member for the costs, charges and expenses of a proceeding
referred to in subsection (2). The member must repay the moneys
if the member does not fulfill the conditions of subsection (4).
(4) An investment fund and manager may not indemnify a member
under subsection (2) unless
(
a) the member acted honestly and in good faith, with a view
to the best interests of the investment fund; and
(
b) in the case of a criminal or administrative action or
proceeding that is enforced by a monetary penalty, the
member had reasonable grounds for believing that the
individual's conduct was lawful.
(5) Despite subsection (2), a member referred to in that subsection is
entitled to an indemnity from the investment fund in respect of all
costs, charges and expenses reasonably incurred by the member in
connection with the defence of any civil, criminal, administrative,
investigative or other proceeding to which the member is subject
because of the member's association with the investment fund as
described in subsection (2), if the member seeking indemnity
(
a) was not judged by the court or other competent authority
to have committed any fault or omitted to do anything
that ought to have been done; and
(
b) fulfills the conditions set out in subsection (4).
(6) An investment fund and manager may purchase and maintain
insurance for the benefit of any member referred to in subsection
(2) against any liability incurred by the member in his or her
capacity as a member.
Commentary
1. This Instrument requires that members of an IRC be
accountable for their actions. At the same time, this
section does not prevent an investment fund or a
manager from limiting a member's financial exposure
through insurance and indemnification.
2. This
section permits an investment fund and the manager
to indemnify and purchase insurance coverage for the
members of the IRC on terms comparable to those
applicable to directors of corporations. The broad goals
underlying the indemnity provisions are to allow for
reimbursement for reasonable good faith behaviour,
thereby discouraging the hindsight application of
perfection to the IRC's actions.
Under this section, the investment fund is required to
indemnify an IRC member who has been sued and has
successfully defended the action, subject to certain
conditions. If the IRC member does not defend the action
successfully, the investment fund and manager may
indemnify the member in certain circumstances. The
intention of indemnity is to encourage responsible
behaviour yet still permit enough leeway to attract strong
candidates.
The two conditions which must be satisfied in either
instance under this
section for an IRC member to be
indemnified are:
* the IRC member must have acted in a manner
consistent with his or her fiduciary duty with respect
to the action or matter for which the IRC member is
seeking the indemnification; and
* the IRC member must have had reasonable grounds
for believing that his or her conduct was lawful.
The CSA expect any such coverage to be on reasonable
commercial terms.
3. It is open to members of the IRC to negotiate contractual
indemnities with the manager and the investment fund
provided the protection is permissible under this section.
3.15 Orientation and continuing education
(1) The manager and independent review committee must provide
orientation consisting of educational or informational programs
that enable a new independent review committee member to
understand
(
a) the role of the independent review committee and its
members collectively; and
(
b) the role of the individual member.
(2) The manager may provide a member of the independent review
committee with educational or informational programs, as the
manager considers useful or necessary, that enable the member to
understand the nature and operation of the manager's and
investment fund's businesses.
(3) The independent review committee may reasonably supplement
the educational and informational programs provided to its
members under this section.
Commentary
1. The CSA expect members of the IRC to regularly
participate in educational or informational programs
that may be useful to the members in understanding and
fulfilling their duties.
Section 3.15 sets out only the minimum educational
programs that a manager and IRC are expected to
provide for members of the IRC. Educational activities
could include presentations, seminars or discussion
groups conducted by:
* personnel of the investment fund or manager,
* outside experts,
* industry groups,
* representatives of the investment fund's various
service providers, and
* educational organizations and institutions.
2. The CSA expect a discussion of a member's role referred
to in paragraph (1)(
b) to include a reference to the
commitment of time and energy that is expected from the
member.
PART 4 FUNCTIONS OF INDEPENDENT REVIEW COMMITTEE
4.1 Review of matters referred by manager
(1) The independent review committee must review and provide its
decision under
section 5.2 or under
section 5.3 to the manager on a
conflict of interest matter that the manager refers to the
independent review committee for review.
(2) The independent review committee must perform any other
function required by securities legislation.
(3) The independent review committee has the authority to choose
whether to deliberate and decide on a matter referred to in
subsection (1) and (2) in the absence of the manager, any
representative of the manager and any entity related to the
manager.
(4) Despite subsection (3), an independent review committee must
hold at least one meeting annually at which the manager, any
representative of the manager or any entity related to the manager
are not in attendance.
(5) The independent review committee has no power, authority or
responsibility for the operation of the investment fund or the
manager except as provided in this section.
Commentary
1. The Instrument requires the IRC only to consider matters
referred to it by the manager that involve or may be
perceived to involve a conflict of interest for the manager
between its own interests and its duty to manage an
investment fund.
Securities legislation also requires the IRC to consider
other matters. For example, a change in a mutual fund's
auditor and certain reorganizations and transfers of
assets between related mutual funds under
Part 5 of NI
81-102 require the review and prior approval of the IRC
for the manager to proceed.
2. The manager and the IRC may agree that the IRC will
perform functions in addition to those prescribed by this
Instrument and elsewhere in securities legislation. This
Instrument does not preclude those arrangements, nor
does this Instrument regulate those arrangements.
3. Subsection (3) permits the IRC to decide who, other than
IRC members, may attend any IRC meeting other than
the meeting referred to in subsection (4). Subsection
(3) also does not preclude the IRC from receiving oral or
written submissions from the manager or from holding
meetings with representatives of the manager or an entity
related to the manager or any other person not
independent under this Instrument. The CSA believe
utilizing the manager's staff and industry experts may be
important to help the members of the IRC understand
matters that are beyond their specific expertise, or help
them understand different practices among investment
funds.
4. The requirement that the IRC hold at least one meeting
without anyone else present (including management of
the investment fund) is intended to give the members of
the IRC an opportunity to speak freely about any
sensitive issues, including any concerns about the
manager.
The CSA are of the view that subsection (4) is satisfied if
the IRC holds a portion of any meeting annually without
the presence of the manager, any representative of the
manager or any entity related to the manager.
4.2 Regular assessments
(1) At least annually, the independent review committee must review
and assess the adequacy and effectiveness of
(
a) the manager's written policies and procedures required
under
section 2.2;
(
b) any standing instruction it has provided to the manager
under
section 5.4;
(
c) the manager's and the investment fund's compliance with
any conditions imposed by the independent review
committee in a recommendation or approval it has
provided to the manager; and
(
d) any subcommittee to which the independent review
committee has delegated, under paragraph 3.11(1)(d), any
of its functions.
(2) At least annually, the independent review committee must review
and assess
(
a) the independence of its members; and
(
b) the compensation of its members.
(3) At least annually, the independent review committee must review
and assess its effectiveness as a committee, as well as the
effectiveness and contribution of each of its members.
(4) The review by the independent review committee required under
subsection (3) must include a consideration of
(
a) the independent review committee's written charter
referred to in
section 3.6;
(
b) the competencies and knowledge each member is
expected to bring to the independent review committee;
(
c) the level of complexity of the issues reasonably expected
to be raised by members in connection with the matters
under review by the independent review committee; and
(
d) the ability of each member to contribute the necessary
time required to serve effectively on the independent
review committee.
Commentary
Section 4.2 sets out the minimum assessments the
independent review committee must perform. Subject to
these requirements, the IRC may establish a process for
(and determine the frequency of) additional assessments
as it sees fit.
2. The annual self-assessment by the IRC should improve
performance by strengthening each member's
understanding of his or her role and fostering better
communication and greater cohesiveness among
members.
3. When evaluating individual performance, it is expected
that the IRC consider factors such as the member's
attendance and participation in meetings, continuing
education activities and industry knowledge. The
manager may also provide IRC members with feedback
which the IRC may consider.
It is expected the self-assessment should focus on both
substantive and procedural aspects of the IRC's
operations. When evaluating the IRC's structure and
effectiveness, the IRC should consider factors such as the
following:
* the frequency of meetings;
* the substance of meeting agendas;
* the policies and procedures that the manager has
established to refer matters to the IRC;
* the usefulness of the materials provided to the
members of the IRC;
* the collective experience and background of the
members of the IRC;
* the number of funds the IRC oversees; and
* the amount and form of compensation the members
receive from an individual investment fund and in
aggregate from the fund family.
4. The CSA expect the members of an IRC to respond
appropriately to address any weaknesses found in a self-
assessment. For example, it may be necessary to improve
the IRC members' continuing education, recommend
ways to improve the quality and sufficiency of the
information provided to them, or recommend to the
manager decreasing the number of investment funds
under the IRC's oversight.
In rare circumstances, the IRC may consider removing a
member of the IRC as contemplated under paragraph
3.10(2)(
c) as a result of the self-assessment.
4.3 Reporting to the manager
The independent review committee must as soon as practicable deliver to
the manager a written report of the results of an assessment under subsection
4.2(1) and (2) that includes
(
a) a description of each instance of a breach of any of the
manager's policies or procedures of which the
independent review committee is aware, or that it has
reason to believe has occurred;
(
b) a description of each instance of a breach of a condition
imposed by the independent review committee in a
recommendation or approval it has provided to the
manager, of which the independent review committee is
aware, or that it has reason to believe has occurred; and
(
c) recommendations for any changes the independent
review committee considers should be made to the
manager's policies and procedures.
4.4 Reporting to securityholders
(1) An independent review committee must prepare, for each financial
year of the investment fund and no later than the date the
investment fund files its annual financial statements, a report to
securityholders of the investment fund that describes the
independent review committee and its activities for the financial
year and includes
(
a) the name of each member of the independent review
committee at the date of the report, with
(
i) the member's length of service on the
independent review committee;
(ii) the name of any other fund family on whose
independent review committee the member
serves; and
(iii) if applicable, a description of any relationship
that may cause a reasonable person to question
the member's independence and the basis upon
which the independent review committee
determined that the member is independent;
(
b) the percentage of securities of each class or series of
voting or equity securities beneficially owned, directly or
indirectly, in aggregate, by all the members of the
independent review committee of the investment fund
(
i) in the investment fund if the aggregate level of
ownership exceeds 10 percent;
(ii) in the manager; or
(iii) in any person or company that provides services
to the investment fund or the manager;
(
c) the identity of the Chair of the independent review
committee;
(
d) any changes in the composition or membership of the
independent review committee during the period;
(
e) the aggregate compensation paid to the independent
review committee and any indemnities paid to members
of the independent review committee by the investment
fund during the period;
(
f) a description of the process and criteria used by the
independent review committee to determine the
appropriate level of compensation of its members and
any instance when, in setting the compensation and
expenses of its members, the independent review
committee did not follow the recommendation of the
manager, including
(
i) a
summary of the manager's recommendation;
and
(ii) the independent review committee's reasons for
not following the recommendation;
(
g) if known, a description of each instance when the
manager acted in a conflict of interest matter referred to
the independent review committee for which the
independent review committee did not give a positive
recommendation, including
(
i) a
summary of the recommendation; and
(ii) if known, the manager's reasons for proceeding
without following the recommendation of the
independent review committee and the result of
proceeding;
(
h) if known, a description of each instance when the
manager acted in a conflict of interest matter but did not
meet a condition imposed by the independent review
committee in its recommendation or approval, including
(
i) the nature of the condition;
(ii) if known, the manager's reasons for not meeting
the condition; and
(iii) whether the independent review committee is of
the view that the manager has taken, or
proposes to take, appropriate action to deal with
the matter; and
(
i) a brief
summary of any recommendations and approvals
the manager relied upon during the period.
(2) The report required under subsection (1) must as soon as
practicable
(
a) be sent by the investment fund, without charge, to a
securityholder of the investment fund, upon the
securityholder's request;
(
b) be made available and prominently displayed by the
manager on the investment fund's, investment fund
family's or manager's website, if it has a website;
(
c) be filed by the investment fund with the securities
regulatory authority or regulator; and
(
d) be delivered by the independent review committee to the
manager.
Commentary
1. The report to be filed with the securities regulatory
authorities should be filed on the SEDAR group profile
number of the investment fund as a continuous disclosure
document. The CSA expect that the investment fund will
pay any reasonable costs associated with the filing of the
report.
2. It is expected the report will be displayed in an easily
visible location on the home page of the website of the
investment fund, the investment fund family or the
manager, as applicable. The CSA expect the report to
remain on the website at least until the posting of the next
report.
3. The disclosure required in subparagraph (1)(a)(iii) is
expected to be provided only in instances where a
member could reasonably be perceived to not be
'independent' under this Instrument.
4.5 Reporting to securities regulatory authorities
(1) If the independent review committee is aware of an instance where
the manager acted in a conflict of interest matter under subsection
5.2(1) but did not comply with a condition or conditions imposed
by securities legislation or the independent review committee in its
approval, the independent review committee must, as soon as
practicable, notify in writing the securities regulatory authority or
regulator.
(2) The notification referred to in subsection (1) is satisfied if it is
made to the investment fund's principal regulator.
Commentary
1. Subsection (1) captures a breach of a condition imposed
for an otherwise prohibited or restricted transaction
described in subsection 5.2(1), for which the manager
has acted under
Part 6 of this Instrument or under
Part 4
of NI 81-102. This includes a breach of a condition
imposed by the IRC as part of its approval (including a
standing instruction), or, for example, any conditions
imposed for inter-fund trading under
section 6.1 of this
Instrument or
section 4.3 of NI 81-102, for transactions
in securities of related issuers under
section 6.2 of this
Instrument, and for purchases of securities underwritten
by related underwriters under
section 4.1 of NI 81-102.
The CSA consider that a breach of a condition imposed
by securities legislation (including this Instrument) or by
the IRC in a transaction described in subsection 5.2(1)
will result in the transaction having been made in
contravention of securities legislation. In such instances,
the securities regulatory authorities may consider taking
various action, including requiring the manager to
unwind the transaction and pay any costs associated with
doing so.
2. The CSA expect that the IRC will include in its
notification the steps the manager proposes to take, or
has taken, to remedy the breach, if known.
3. Notification under this
section is not intended to be a
mechanism to resolve disputes between an IRC and a
manager, or to raise inconsequential matters with the
securities regulatory authorities.
4. The CSA do not view this
section or this Instrument as
preventing the manager from communicating with the
securities regulatory authorities with respect to any
matter.
4.6 Independent review committee to maintain records
An independent review committee must maintain records, including
(
a) a copy of its current written charter;
(
b) minutes of its meetings;
(
c) copies of any materials and written reports provided to it;
(
d) copies of materials and written reports prepared by it; and
(
e) the decisions it makes.
Commentary
Section 4.6 sets out the minimum requirements regarding
the record keeping by an IRC. The CSA expect IRCs to
keep records in accordance with existing best practices.
2. The IRC is expected under paragraph (
b) to keep minutes
only of any material discussions it has at meetings with
the manager or internally on matters subject to its
review.
The CSA do not view this
section or this Instrument as
preventing the IRC and manager from sharing record
keeping and maintaining joint records of IRC and
manager meetings.
3. The CSA expect the IRC to keep records of any actions it
takes in respect of a matter referred to it, in particular
any transaction otherwise prohibited or restricted by
securities legislation, as described in subsection 5.2(1),
for which the manager has sought the approval of the
IRC.
PART 5 CONFLICT OF INTEREST MATTERS
5.1 Manager to refer conflict of interest matters to independent
review committee
(1) Subject to
section 5.4, when a conflict of interest matter arises, and
before taking any action in the matter, the manager must
(
a) determine what action it proposes to take in respect of the
matter, having regard to
(
i) its duties under securities legislation; and
(ii) its written policies and procedures on the
matter; and
(
b) refer the matter, along with its proposed action, to the
independent review committee for its review and
decision.
(2) If a manager must hold a meeting of securityholders to obtain
securityholder approval before taking an action in a conflict of
interest matter, the manager must include a
summary of the
independent review committee's decision under subsection (1) in
the notice of the meeting.
Commentary
Section 5.1 recognizes that a manager may not be able to
objectively determine whether it is acting in the best
interests of the investment fund when it has a conflict of
interest. This
section requires managers to refer all
conflict of interest matters - not just those subject to
prohibitions or restrictions under securities legislation -
to the IRC so that an independent perspective can be
brought to bear on the manager's proposed action.
A decision tree for different types of conflict of interest
matters is set out in Appendix A to the Commentary.
While the CSA expect the IRC to bring a high degree of
rigour and skeptical objectivity to its review of conflict of
interest matters, the CSA do not consider it the role of the
IRC to second-guess the investment or business decisions
of a manager or an entity related to the manager.
Section 5.1 sets out how the manager must proceed when
faced with a conflict of interest matter.
Referring proposed actions involving conflict of interest
matters to the IRC for its review is not considered by the
CSA to detract from the manager's obligations to the
investment fund under securities legislation to make
decisions in the best interests of the fund. Subparagraph
(a)(
i) is intended to reinforce this obligation.
3. In referring a matter to the IRC, a manager is expected to
inform the IRC whether its proposed action follows its
written policies and procedures on the matter under
section 2.2.
If an unanticipated conflict of interest matter arises for
which the manager does not have an existing written
policy and procedure, the CSA expect the manager to
bring the matter and its proposed action to the IRC for its
review and input at the time the matter is referred to the
IRC.
4. There may be matters that are subject to a securityholder
vote that also involve a "conflict of interest matter"
under this Instrument. For example, increases in the
charges of the manager to the mutual fund will be a
conflict of interest matter as well as a matter subject to a
securityholder vote under
Part 5 of National Instrument
81-102 Mutual Funds. For these matters, subsection
(2) requires a manager to refer the matter first to the IRC
before seeking the approval of securityholders, and to
include a
summary of the IRC's decision in the written
notice to securityholders.
5.2 Matters requiring independent review committee approval
(1) A manager may not proceed with a proposed action under
section
5.1 without the approval of the independent review committee if
the action is
(
a) an inter-fund trade as described in subsection 6.1(2) of this
Instrument or a transaction as described in subsection
4.2(1) of National Instrument 81-102 Mutual Funds;
(
b) a transaction in securities of an issuer as described in
subsection 6.2(1) of this Instrument; or
(
c) an investment in a class of securities of an issuer
underwritten by an entity related to the manager as
described in subsection 4.1(1) of National Instrument 81-
102 Mutual Funds.
(2) An independent review committee must not approve an action
unless it has determined, after reasonable inquiry, that the action
(
a) is proposed by the manager free from any influence by an
entity related to the manager and without taking into
account any consideration relevant to an entity related to
the manager;
(
b) represents the business judgment of the manager
uninfluenced by considerations other than the best
interests of the investment fund;
(
c) is in compliance with the manager's written policies and
procedures relating to the action; and
(
d) achieves a fair and reasonable result for the investment
fund.
Commentary
1. For the transactions described in subsection (1),
provided the manager receives the IRC's approval under
this section, and satisfies the additional conditions
imposed under the applicable sections of
Part 6 of this
Instrument or
Part 4 of NI 81-102, the manager will be
permitted to proceed with the action without obtaining
regulatory exemptive relief.
The IRC may give its approval for certain actions or
categories of actions in the form of a standing instruction
as described in
section 5.4. If no standing instruction is
in effect, the manager is required to seek the IRC's
approval prior to proceeding with any action set out in
subsection (1). An IRC may consider as guidance any
conditions in prior exemptive relief orders, waivers or
approvals obtained from the securities regulatory
authorities when contemplating the appropriate terms
and conditions in its approval.
2. If the IRC does not approve a proposed action described
in subsection (1), the manager is not permitted to
proceed without obtaining exemptive relief from the
securities regulatory authorities. The CSA consider it in
the best interests of the investment fund, and ultimately
investors, for the IRC to be able to stop any proposed
action which does not meet the test in subsection (2).
3. The CSA would usually expect that, before the IRC
approves a proposed action described in subsection (1),
it will have requested from the manager or others a
report or certification to assist in its determination that
the test in subsection (2) has been met.
4. The CSA expect that the manager will discuss with the
IRC any instance where the IRC does not approve a
proposed action, so that an alternative action satisfactory
to both the manager and the IRC can be found, if
possible.
5. The CSA consider that the ability of the manager to seek
the removal of a member or members of the IRC under
paragraph 3.10(2)(
d) sufficiently addresses any concern
that a manager may have about an IRC's ongoing refusal
to approve matters.
5.3 Matters subject to independent review committee
recommendation
(1) Before a manager may proceed with a proposed action under
section 5.1 other than those set out in subsection 5.2(1),
(
a) the independent review committee must provide a
recommendation to the manager as to whether, in the
committee's opinion after reasonable inquiry, the
proposed action achieves a fair and reasonable result for
the investment fund; and
(
b) the manager must consider the recommendation of the
independent review committee.
(2) If the manager decides to proceed with an action in a conflict of
interest matter that, in the opinion of the independent review
committee after reasonable inquiry, does not achieve a fair and
reasonable result for the investment fund under paragraph (1)(a),
the manager must notify in writing the independent review
committee before proceeding with the proposed action.
(3) Upon receiving the notification described in subsection (2), the
independent review committee may require the manager to notify
securityholders of the investment fund of the manager's decision.
(4) A notification to securityholders under subsection (3) must
(
a) sufficiently describe the proposed action of the manager,
the recommendation of the independent review
committee and the manager's reasons for proceeding;
(
b) state the date of the proposed implementation of the
action; and
(
c) be sent by the manager to each securityholder of the
investment fund at least thirty days before the effective
date of the proposed action.
(5) The investment fund must, as soon as practicable, file the
notification referred to in subsection (4) with the securities
regulatory authority or regulator upon the notice being sent to
securityholders.
Commentary
1. This
section captures all conflict of interest matters a
manager encounters other than those listed in subsection
5.2(1). This includes conflict of interest matters
prohibited or restricted by securities legislation not
specified in subsection 5.2(1), and a manager's business
and commercial decisions made on behalf of the
investment fund that may be motivated, or be perceived to
be motivated, by the manager's own interests rather than
the best interests of the investment fund. Examples
include:
* increasing charges to the investment fund for costs
incurred by the manager in operating the fund;
* correcting material errors made by the manager in
administering the investment fund;
* negotiating soft dollar arrangements with dealers
with whom the manager places portfolio
transactions for the investment fund; and
* choosing to bring services in-house over using third-
party service providers.
The CSA expect that, in seeking guidance in identifying
conflict of interest matters caught by this Instrument,
among the factors the manager will look to for guidance
to identify conflict of interest matters will be industry best
practices. However, the CSA also acknowledge that each
manager will need to consider the nature of its
investment fund operations in determining a conflict of
interest matter.
2. The CSA expect the IRC's recommendation to state a
positive or negative response as to whether they view the
proposed action as achieving a fair and reasonable result
for the investment fund.
3. For a proposed action in a conflict of interest matter
under this
section that is prohibited or restricted by
securities legislation (but not specified in subsection
5.2(1)), a manager will still need to seek exemptive relief
from the securities regulatory authorities.
4. Subsection (2) recognizes that, in exceptional
circumstances, the manager may decide to proceed with
a proposed course of action despite a negative
recommendation from the IRC. In such instances,
subsection (2) requires the manager to notify the IRC
before proceeding with the action. If the IRC determines
that the proposed action is sufficiently important to
warrant notice to securityholders in the investment fund,
the IRC has the authority to require the manager to give
such notification before proceeding with the action.
The CSA anticipate that the situation of a manager
proceeding with a conflict of interest matter, despite a
negative recommendation by the IRC, will occur
infrequently.
5. The notification referred to in subsection (5) should be
filed on the SEDAR group profile number of the
investment fund as a continuous disclosure document.
5.4 Standing instructions by the independent review committee
(1) Despite
section 5.1, the manager is not required to refer a conflict
of interest matter nor its proposed action to the independent review
committee if the manager complies with the terms of a standing
instruction that is in effect.
(2) For any action for which the independent review committee has
provided a standing instruction, at the time of the independent
review committee's regular assessment described in subsection
4.2(1),
(
a) the manager must provide a written report to the
independent review committee describing each instance
that it acted in reliance on a standing instruction; and
(
b) the independent review committee must
(
i) review and assess the adequacy and
effectiveness of the manager's written policies
and procedures on the matter or on that type of
matter with respect to all actions permitted by
each standing instruction;
(ii) review and assess the manager's and investment
fund's compliance with any conditions imposed
by it in each standing instruction;
(iii) reaffirm or amend each standing instruction;
(iv) establish new standing instructions, if
necessary; and
(
v) advise the manager in writing of all changes to
the standing instructions.
(3) A manager may continue to rely on a standing instruction under
subsection (1) until such time as the independent review committee
notifies the manager that the standing instruction has been
amended or is no longer in effect.
Commentary
Section 5.4 recognizes that there are certain actions or
categories of actions of the manager for which it may be
appropriate for the IRC to choose to provide a standing
instruction. For example, this may include a manager's
ongoing voting of proxies on securities held by the
investment fund when the manager has a business
relationship with the issuer of the securities, or, a
manager's decision to engage in inter-fund trading.
2. The CSA expect that, before providing or continuing a
standing instruction to the manager for an action or
category of actions, the IRC will have:
* reviewed the manager's written policies and
procedures with respect to the action or category of
actions;
* requested from the manager or other persons a
report or certification to assist in deciding whether
to give its approval or recommendation for the
action or category of actions under subsection 5.2(1)
or 5.3(1), as the case may be;
* considered whether a standing instruction for the
particular action or category of actions is
appropriate for the investment fund; and
surrounding the standing instruction for the action
or category of actions.
An IRC may consider including in any standing
instruction any terms or conditions in prior exemptive
relief orders, waivers or approvals obtained from the
securities regulatory authorities.
3. As part of the IRC's review under subparagraph
(2)(b)(ii), the IRC is expected to be mindful of its
reporting obligation under
section 4.5 of this Instrument,
which includes notifying the securities regulatory
authorities of any instance where the manager, in
proceeding with an action, did not meet a condition
imposed by the IRC in its approval (this includes a
standing instruction).
4. This
section is intended to improve the flexibility and
timeliness of the manager's decisions concerning a
proposed course of action in a conflict of interest matter.
PART 6 EXEMPTED TRANSACTIONS
6.1 Inter-fund trades
(1) In this
section
(a) "current market price of the security" means,
(
i) if the security is an exchange-traded security or
a foreign exchange-traded security,
(
A) the closing sale price on the day of the
transaction as reported on the
exchange upon which the security is
listed or the quotation trade reporting
system upon which the security is
quoted, or
(
B) if there are no reported transactions for
the day of the transaction, the average
of the highest current bid and lowest
current ask for the security as
displayed on the exchange upon which
the security is listed or the quotation
trade reporting system upon which the
security is quoted, or
(
C) if the closing sale price on the day of
the transaction is outside of the closing
bid and closing ask, the average of the
highest current bid and lowest current
ask for the security as displayed on the
exchange upon which the security is
listed or the quotation trade reporting
system upon which the security is
quoted; or
(ii) for all other securities, the average of the
highest current bid and lowest current ask
determined on the basis of reasonable inquiry;
and
(b) "market integrity requirements" means
(
i) if the security is an exchange-traded security,
the purchase or sale
(
A) is printed on a marketplace that
executes trades of the security; and
(
B) complies with the market conduct and
display requirements of the
marketplace, its regulation services
provider and securities regulatory
authorities; or
(ii) if the security is a foreign exchange-traded
security, the purchase or sale complies with the
requirements that govern transparency and
trading of foreign exchange-traded securities on
the foreign exchange or foreign quotation and
trade reporting system; or
(iii) for all other securities, the purchase or sale is
through a dealer, if the purchase or sale is
required to be reported by a registered dealer
under applicable securities legislation.
(2) The portfolio manager of an investment fund may purchase a
security of any issuer from, or sell a security of any issuer to,
another investment fund managed by the same manager or an
affiliate of the manager, if, at the time of the transaction
(
a) the investment fund is purchasing from, or selling to,
another investment fund to which this Instrument applies;
(
b) the independent review committee has approved the
transaction under subsection 5.2(2);
(
c) the bid and ask price of the security is readily available;
(
d) the investment fund receives no consideration and the
only cost for the trade is the nominal cost incurred by the
investment fund to print or otherwise display the trade;
(
e) the transaction is executed at the current market price of
the security;
(
f) the transaction is subject to market integrity
requirements; and
(
g) the investment fund keeps written records, including
(
i) a record of each purchase and sale of securities;
(ii) the parties to the trade; and
(iii) the terms of the purchase or sale
for five years after the end of the fiscal year in which the
trade occurred, the most recent two years in a reasonably
accessible place.
(3) The provisions of National Instrument 21-101 Marketplace
Operation, and
Part 6 and
Part 8 of National Instrument 23-101
Trading Rules, do not apply to a portfolio manager or portfolio
adviser of an investment fund, or an investment fund, with respect
to a purchase or sale of a security referred to in subsection (2) if
the purchase or sale is made in accordance with that subsection.
(4) The inter-fund self-dealing investment prohibitions do not apply to
a portfolio manager or portfolio adviser of an investment fund, or
an investment fund, with respect to a purchase or sale of a security
referred to in subsection (2) if the purchase or sale is made in
accordance with that subsection.
(5) The dealer registration requirement does not apply to a portfolio
manager of an investment fund, with respect to a purchase or sale
of a security referred to in subsection (2) if the purchase or sale is
made in accordance with that subsection.
(6) In subsection (5). "dealer registration requirement" has the
meaning ascribed to that term in National Instrument 14-101
Definitions.
Commentary
1. The term "inter-fund self-dealing investment
prohibitions" is defined in
section 1.5 of this Instrument.
It is intended to capture the prohibitions in the securities
legislation and certain regulations of each securities
regulatory authority regarding inter-fund trades.
2. This
section is intended to exempt investment funds from
the prohibitions in the securities legislation and certain
regulations that preclude inter-fund trades. It is not
intended to apply to securities issued by an investment
fund that are purchased by another fund within the same
fund family.
The CSA are of the view that this
section applies to inter-
fund trades between fund families of the same manager
provided the purchase or sale is made in accordance
with subsection (2).
3. This
section is also intended to provide a portfolio
manager with a dealer registration exemption, where
necessary, for inter-fund trades made in accordance with
this section, but will not apply to any other activities of
the portfolio manager. The exemption is based on
compliance with this Instrument and the limitation of its
application to prospectus-qualified investment funds.
The CSA note that the Registration Reform project may
re-examine this exemption.
4. This
section sets out the minimum conditions for inter-
fund trades to proceed without regulatory exemptive
relief. An IRC may consider including in any approval
any terms or conditions in prior exemptive relief orders,
waivers or approvals obtained from the securities
regulatory authorities.
5. This
section does not specify the policies and procedures
that a manager must have to effect inter-fund trades.
However, the CSA expect the manager's policies to
include factors or criteria for
* allocating securities purchased for or sold by two or
more investment funds managed by the manager;
and
* ensuring that the terms of purchase or sale will be
no less beneficial to the investment fund than those
generally available to other market participants in
arm's-length transactions.
6. The CSA expect that the IRC may give its approval in the
form of a standing instruction under
section 5.4, to give
the manager greater flexibility to take advantage of
perceived market opportunity.
7. Paragraph (2)(
c) requires that the market quotations for
the transactions be transparent. The CSA expect that if
the price information is publicly available from a
marketplace, newspaper or through a data vendor, for
example, this will be the price. If the price is not publicly
available, the CSA expect the investment fund to obtain at
least one quote from an independent, arm's-length
purchaser or seller, immediately before the purchase or
sale.
8. The CSA consider the requirement in paragraph (2)(
f) to
be a way to facilitate price discovery and integrity. The
CSA believe this is essential to well-functioning and
efficient capital markets. Subparagraph (1)(b)(iii) is
intended to capture, for corporate debt securities, the
requirement, if applicable, to report the trade to CanPx,
and for illiquid securities, the requirement, if applicable,
to report the trade to the Canadian Unlisted Board
(CUB).
9. Paragraph (2)(
g) sets out the minimum expectations
regarding the records an investment fund must keep of its
inter-fund trades made in reliance on this section. The
records should be detailed, and sufficient to establish a
proper audit trail of the transactions.
6.2 Transactions in securities of related issuers
(1) An investment fund may make or hold an investment in the
security of an issuer related to it, its manager, or an entity related
to the manager, if
(
a) at the time that the investment is made,
(
i) the independent review committee has approved
the investment under subsection 5.2(2); and
(ii) the purchase is made on an exchange on which
the securities of the issuer are listed and traded;
and
(
b) no later than the time the investment fund files its annual
financial statements, the manager of the investment fund
files with the securities regulatory authority or regulator
the particulars of the investment.
(2) The mutual fund conflict of interest investment restrictions do not
apply to a mutual fund with respect to an investment referred to in
subsection (1) if the investment is made in accordance with that
subsection.
(3) In subsection (2), "mutual fund conflict of interest investment
restrictions" has the meaning ascribed to that term in National
Instrument 81-102 Mutual Funds.
(4) In Quebec,
Section 236 of the Securities Regulation does not apply
to a portfolio adviser or registered person acting under a
management contract with respect to an investment referred to in
subsection (1) on behalf of an investment fund, if the investment is
made in accordance with that subsection.
Commentary
1. This
section is intended to relieve investment funds in
Quebec, and mutual funds elsewhere in Canada, from the
prohibitions in the securities legislation of each
securities regulatory authority that preclude investments
in securities of related issuers.
2. This
section sets out the minimum conditions for
purchases to proceed without regulatory exemptive relief.
An IRC may consider including in any approval any
terms or conditions in prior exemptive relief orders,
waivers or approvals obtained from the securities
regulatory authorities.
The CSA expect that the IRC may give its approval in the
form of a standing instruction as described in
section 5.4
to allow the manager greater flexibility in its decisions.
3. This
section contemplates that the manager will comply
with the applicable reporting requirements under
securities legislation for each purchase. The filing
referred to in paragraph (1)(
b) should be filed on the
SEDAR group profile number of the investment fund, as a
continuous disclosure document.
4. If an IRC gives its approval for the investment fund to
purchase securities of an issuer described in this section,
and then subsequently withdraws its approval for
additional purchases, the CSA will not consider the
continued holding of the securities to be subject to
subsection 1.2(
b) of the Instrument. However, we will
expect the manager to consider whether continuing to
hold those securities is a conflict of interest matter that
subsection 1.2(
a) of the Instrument would require the
manager to refer to the IRC.
PART 7 EXEMPTIONS
7.1 Exemptions
(1) The securities regulatory authority or regulator may grant an
exemption from this Instrument, in whole or in part, subject to
such conditions or restrictions as may be imposed in the
exemption.
(2) Despite subsection (1), in Ontario only the regulator may grant
such an exemption.
7.2 Existing exemptions, waivers or approvals
Any exemption, waiver or approval under a provision of securities
legislation that was effective before this Instrument came into force and that
deals with the matters that this Instrument regulates, will expire one year
after this Instrument comes into force.
Commentary
1. The CSA have, in a number of jurisdictions, granted
exemptions and waivers from the conflict of interest and
self-dealing provisions in securities legislation to permit
the manager and/or the investment fund to make
investments not otherwise permitted by securities
legislation. Some of those exemptions and waivers
contained "sunset" provisions that provided for the
expiry of the exemption or waiver upon the coming into
force of legislation or a CSA policy or rule that
effectively provides for fund governance.
For greater certainty, the CSA note that the coming into
force of
section 7.2 of this Instrument will effectively
cause all exemptions and waivers that deal with the
matters regulated by this Instrument - not just those
exemptions and waivers that deal with the matters under
subsection 5.2(1) - to expire one year after its coming
into force whether or not they contained a "sunset"
provision.
PART 8 EFFECTIVE DATE
8.1 Effective date
This Instrument comes into force on November 1, 2006.
8.2 Transition
(1) Despite
section 8.1, this Instrument does not apply to an
investment fund until the earlier of
(
a) the date on which the manager provides to the securities
regulatory authority or regulator the notification referred
to in subsection (4); and
(
b) the date one year after this Instrument comes into force.
(2) Despite subsection (1), six months from the date this Instrument
comes into force the manager must appoint the first members of
the independent review committee under
section 3.2 in compliance
with this Instrument.
(3) Despite
section 4.4, the independent review committee's first
report to securityholders must be completed by the 120th day after
the end of the first financial year of the investment fund to which
this Instrument applies.
(4) A manager of an investment fund must notify the securities
regulatory authority or regulator in writing if it intends to comply
with this Instrument prior to the expiration of the transition period
under subsection (1).
(5) The notification referred to in subsection (4) is satisfied if the
notification is made to the investment fund's principal regulator.
Commentary
Section 8.2 is intended to address transitional concerns.
The CSA expect that all investment funds will be
compliant with this Instrument following the expiry of the
transition period under subsection 8.2(1), twelve months
after the Instrument is in force. For an investment fund
established after the expiry of the transition period, it is
expected that the investment fund will be compliant with
this Instrument before any purchase order for securities
of the investment fund is accepted.
2. Subsection 8.2(2) allows a manager an extra six months
from the date this Instrument is in force to appoint the
initial members of the IRC.
While a six month transition period exists for the
appointment of IRC members, the CSA strongly
encourage a timely appointment of the IRC by the
manager so that within the twelve month transitional
period there is sufficient time for the IRC to adopt its
charter, to review the manager's policies and
procedures, and to review (subject to manager referral)
any existing conflict of interest matters.
The transition period is also intended to give the
manager sufficient time to refer existing and new conflict
of interest matters to the IRC for its review and
determination.
3. The CSA anticipate a manager or investment fund may
wish to rely on the Instrument before the expiry of the
transition period so that it may proceed with IRC
approval for an otherwise prohibited or restricted
transaction in securities legislation described in
subsection 5.2(1). This may not occur unless there is
complete compliance with the Instrument. Subsection
(4) is intended to assist the CSA in knowing which managers
of investment funds are proceeding in this manner before
the expiry of the transition period.
4. For investment funds established before the expiry of the
transition period, the CSA expect the manager to
establish policies and procedures on any conflict of
interest matters (if they do not already have them), and to
refer to the IRC these policies and procedures and any
decisions related to such matters prior to the end of the
transition period.
5. The CSA do not consider a manager's organization of an
investment fund (such as the initial setting of fees or the
initial choice of service providers) to be subject to IRC
review, unless the manager's decisions give rise to a
conflict of interest concerning the manager's obligations
to existing investment funds within the manager's fund
family. However, the CSA expect the manager will
establish policies and procedures for any conflict of
interest matters arising from the investment fund's
organization or otherwise, and refer to the IRC these
policies and procedures and any decisions related to
such matters.
It is anticipated that the manager will wish to engage the
IRC early in the establishment of the investment fund to
ensure the IRC is adequately informed of potential new
conflicts of interest.
6. An investment fund, whether established before or after
the date this Instrument comes into force, has a total
transition period of up to twelve months from the date the
Instrument comes into force to comply with the
Instrument. Only if the manager of an investment fund
intends to comply with the Instrument in its entirety
before the expiry of the transition period is the notice in
subsection (4) required.
7. It is expected that investment funds will incorporate any
new disclosure obligations arising out of this Instrument
as part of their annual prospectus renewal or continuous
disclosure filing following the expiry of the transition
period.
8. The CSA do not consider the expenses incurred by
existing investment funds in establishing an IRC under
this Instrument to be caught by
section 5.1 of NI 81-102.
We do not view
section 5.1 as intending to capture the
costs associated with compliance by an investment fund
with new regulatory requirements.
APPENDIX A - CONFLICT OF INTEREST OR SELF-DEALING
PROVISIONS
JURISDICTION SECURITIES LEGISLATION REFERENCE
Alberta
Part 15 - Insider Trading and Self-Dealing of the
Securities Act (Alberta)
British Columbia
Part 15 - Self-Dealing of the Securities Act
(British Columbia)
Manitoba
Part XI - Insider Trading of the Securities Act
(Manitoba)
Newfoundland
Part XX - Insider Trading and Self-Dealing of the
and Labrador Securities Act (Newfoundland and Labrador)
New Brunswick
Part 10 - Insider Trading and Self-Dealing of the
Securities Act (New Brunswick)
Nova Scotia Sections 112 - 128 of the Securities Act (Nova
Scotia)
Ontario
Part XXI - Insider Trading and Self-Dealing of
the Securities Act (Ontario)
Quebec
Section 236 of the Securities Regulation (Quebec)
Saskatchewan
Part XVII - Insider Trading and Self-Dealing -
Mutual Funds of the Securities Act (Saskatchewan)
British Columbia, Alberta,
Part 4 of National Instrument 81-102 Mutual Funds
Manitoba, Newfoundland and
Labrador, New Brunswick,
Northwest Territories, Nova
Scotia, Nunavut, Ontario,
Prince Edward Island,
Quebec, Saskatchewan and
Yukon
APPENDIX B - INTER-FUND SELF-DEALING CONFLICT OF INTEREST
PROVISIONS
JURISDICTION SECURITIES LEGISLATION REFERENCE
Alberta
Section 192(2)(
b) of the Securities Act (Alberta)
Section 31(6) of ASC Rules
British Columbia
Section 127(1)(
b) of the Securities Act (British
Columbia)
Newfoundland
Section 119(2)(
b) of the Securities Act
and Labrador (Newfoundland and Labrador)
Section 103(6) of Reg. 805/96
New Brunswick
Section 144(1)(
b) of the Securities Act (New
Brunswick)
Section 11.7(6) of Local Rule 31-501 Registration
Requirements
Nova Scotia
Section 126(2)(
b) of the Securities Act (Nova
Scotia)
Section 32(6) of the General Securities Rules
Ontario
Section 118(2)(
b) of the Securities Act (Ontario)
Section 115(6) of Reg. 1015
Prince Edward Island
Section 38.1(6) of Securities Act Regulations
Quebec
Section 236 of the Securities Regulation (Quebec)
Saskatchewan
Section 127(2)(
b) of the Securities Act
(Saskatchewan)
Section 27(6) of Securities Regulations
______________
AMENDMENTS TO NATIONAL INSTRUMENT 81-101
Mutual Fund Prospectus Disclosure,
Form 81-101F1 Contents of Simplified Prospectus and
Form 81-101F2 Contents of Annual Information Form
(Securities Act)
Made as an amendment rule by the Alberta Securities Commission on November 1,
2006 pursuant to sections 223 and 224 of the Securities Act.
Section 1.1 of National Instrument 81-101 Mutual Fund Prospectus
Disclosure is amended by:
(
a) adding the following after the definition of "financial year":
"independent review committee" means the independent review
committee of the investment fund established under National
Instrument 81-107 Independent Review Committee for Investment
Funds;"; and
(
b) adding the following after the definition of "multiple SP":
"NI 81-107" means National Instrument 81-107 Independent
Review Committee for Investment Funds;".
2. Form 81-101F1 Contents of Simplified Prospectus is amended
(
a) in Item 5 of Part A by:
(
i) adding the following after subsection (3):
"
(3.1) Under a separate sub-heading "Independent
Review Committee" in the diagram or table, briefly
describe the independent review committee of the mutual
funds, including
* an appropriate
summary of its mandate,
* its composition,
* that it prepares at least annually a report of its
activities for securityholders which is available
on the [mutual fund's/mutual fund family's]
Internet site at [insert mutual fund's Internet site
address], or at the securityholders request at no
cost, by contacting the [mutual fund/mutual
fund family] at [insert mutual fund's /mutual
fund family's e-mail address], and
* that additional information about the
independent review committee, including the
names of the members, is available in the
mutual fund's Annual Information Form.";
(ii) adding the following after subsection (5):
"
(6) Despite subsection (3.1), if the information required
by subsection (3.1) is not the same for substantially all of
the mutual funds described in the document, provide only
that information that is the same for substantially all of
the mutual funds and provide the remaining disclosure
required by that subsection under Item 4(3.1) of Part B of
this Form."; and
(iii) adding the following Instruction after Instruction (2):
"
(3) The information about the independent review
committee should be brief. For instance, its mandate may
in part be described as "reviewing, and providing input
on, the manager's written policies and procedures which
deal with conflict of interest matters for the manager and
reviewing such conflict of interest matters." A cross-
reference to the annual information form for additional
information on the independent review committee and
fund governance should be included.".
(
b) in Item 8 of Part A by
(
i) adding the following after subsection 8.1(3) :
"
(3.1) Under "Operating Expenses" in the table, include a
description of the fees and expenses payable in
connection with the independent review committee."; and
(ii) adding the following after subsection 8.1(5):
"
(6) Despite subsection (3.1), if the information required
by subsection (3.1) is not the same for each mutual fund
described in the document, make this disclosure in the
description of fees and expenses required for each fund
by Item 5 of Part B of this Form and include a cross-
reference to that information in the table required by this
Item.".
(
c) in Item 4 of Part B by adding the following after subsection (3):
"
(3.1) Under a separate sub-heading "Independent Review
Committee" in the diagram or table, briefly describe the
independent review committee of the mutual funds, including
* an appropriate
summary of its mandate,
* its composition,
* that it prepares at least annually a report of its
activities for securityholders
which is available on the [mutual fund's/mutual fund
family's] Internet site at [insert mutual fund's Internet
site address], or at securityholders request at no cost, by
contacting the [mutual fund/mutual fund family] at [insert
mutual fund's /mutual fund family's e-mail address], and
* that additional information about the
independent review committee,
including the names of the members, is available in the
mutual fund's Annual Information Form.".
(
d) in Item 5 of Part B by adding the following after subparagraph
(f)(ii):
"(iii) the amount of the fees and expenses payable in connection
with the independent review committee, charged to the mutual
fund; and".
3. Form 81-101F2 Contents of Annual Information Form is amended
(
a) in Item 4 by adding the following after subsection (2):
"
(2.1) If the mutual fund has relied on the approval of the
independent review committee and the relevant
requirements of NI 81-107 to vary any of the investment
restrictions and practices contained in securities
legislation, including NI 81-102, provide details of the
permitted variations.
(2.2) If the mutual fund has relied on the approval of the
independent review committee to implement a
reorganization with, or transfer of assets to, another
mutual fund or to proceed with a change of auditor of the
mutual fund as permitted by NI 81-102, provide details.".
(
b) in Item 10 by:
(
i) striking out "and" at the end of paragraph 10.1(f);
(ii) adding ";and" at the end of paragraph 10.1(g); and
(iii) adding the following after paragraph 10.1(g):
"(
h) the oversight of the manager of the mutual fund by
the independent review committee.".
(
c) in Item 11 by adding the following after subsection 11.1(5):
"
(6) Disclose the percentage of securities of each class or series of
voting or equity securities beneficially owned, directly or
indirectly, in aggregate, by all the independent review committee
members of the mutual fund
(
a) in the mutual fund if the aggregate level of ownership
exceeds 10 percent,
(
b) in the manager, or
(
c) in any person or company that provides services to the
mutual fund or the manager.".
(
d) in Item 12
(
i) by repealing paragraph (1)(
a) and substituting the
following:
"(
a) the mandate and responsibilities of the independent review
committee and the reasons for any change in the composition of
the independent review committee since the date of the most
recently filed annual information form;
(a.1) any other body or group that has responsibility for fund
governance and the extent to which its members are independent
of the manager of the mutual fund; and"; and
(ii) by renumbering the Instruction as Instruction (1) and
adding the following Instruction after Instruction (1):
"
(2) If the mutual fund has an independent review committee, state
in the disclosure provided under paragraph (1)(
b) that NI 81-107
requires the manager to have policies and procedures relating to
conflicts of interest.".
(
e) in Item 15 by repealing subsection (2) and substituting the following:
"
(2) Describe any arrangements under which compensation was
paid or payable by the mutual fund during the most recently
completed financial year of the mutual fund, for the services of
directors of the mutual fund, members of an independent board of
governors or advisory board of the mutual fund and members of
the independent review committee of the mutual fund, including
the amounts paid, the name of the individual and any expenses
reimbursed by the mutual fund to the individual
(
a) in that capacity, including any additional amounts payable
for committee participation or special assignments; and
(
b) as consultant or expert."
4. This Instrument comes into force on November 1, 2006.
______________
AMENDMENTS TO NATIONAL INSTRUMENT 81-102
Mutual Funds
(Securities Act)
Made as an amendment rule by the Alberta Securities Commission on November 1,
2006 pursuant to sections 223 and 224 of the Securities Act.
1. The Table of Contents of National Instrument 81-102 Mutual Funds is
amended by adding the following after Appendix B-1, Appendix B-2 and
Appendix B-3 - Compliance Reports:
"APPENDIX C -Provisions contained in Securities Legislation for
the Purpose of Subsection 4.1(5) - Prohibited Investments".
Section 1.1 of National Instrument 81-102 Mutual Funds is amended by:
(
a) adding the following after the definition of "illiquid asset":
""independent review committee" means the independent review
committee of the investment fund established under National
Instrument 81-107 Independent Review Committee for Investment
Funds";
(
b) repealing the definition of "mutual fund conflict of interest
investment restrictions" and substituting the following:
""mutual fund conflict of interest investment restrictions" means
the provisions of securities legislation that
(
a) prohibit a mutual fund from knowingly making or
holding an investment in any person or company who is a
substantial security holder, as defined in securities
legislation, of the mutual fund, its management company,
manager or distribution company;
(
b) prohibit a mutual fund from knowingly making or
holding an investment in any person or company in
which the mutual fund, alone or together with one or
more related mutual funds, is a substantial security
holder, as defined in securities legislation;
(
c) prohibit a mutual fund from knowingly making or
holding an investment in an issuer in which any person or
company who is a substantial security holder of the
mutual fund, its management company, manager or
distribution company, has a significant interest, as
defined in securities legislation;
(
d) prohibit a mutual fund, a responsible person as
defined in securities legislation, a portfolio adviser or a
registered person acting under a management contract
from knowingly causing any investment portfolio
managed by it, or a mutual fund, to invest in, or prohibit
a mutual fund from investing in, any issuer in which a
responsible person, as defined in securities legislation, is
an officer or director unless the specific fact is disclosed
to the mutual fund, securityholder or client, and where
securities legislation requires it, the written consent of the
client to the investment is obtained before the purchase;
(
e) prohibit a mutual fund, a responsible person as
defined in securities legislation, or a portfolio adviser
knowingly causing any investment portfolio managed by
it to purchase or sell, or prohibit a mutual fund from
purchasing or selling, the securities of any issuer from or
to the account of a responsible person, as defined in
securities legislation, an associate of a responsible person
or the portfolio adviser; and
(
f) prohibit a portfolio adviser or a registered person
acting under a management contract from subscribing to
or buying securities on behalf of a mutual fund, where his
or her own interest might distort his or her judgment,
unless the specific fact is disclosed to the client and the
written consent of the client to the investment is obtained
before the subscription or purchase."; and
(
c) adding the following after the definition of "mutual fund conflict
of interest reporting requirements":
""NI 81-107" means National Instrument 81-107 Independent
Review Committee for Investment Funds."
Section 4.1 of National Instrument 81-102 Mutual Funds is amended by
adding the following after subsection (3):
"(4) Subsection (1) does not apply to an investment in a class of securities of
an issuer if, at the time of each investment
(
a) the independent review committee of the dealer managed
mutual fund has approved the transaction under subsection 5.2(2)
of NI 81-107;
(
b) in a class of debt securities of an issuer other than a class of
securities referred to in subsection (3), the security has been given,
and continues to have, an approved rating by an approved credit
rating organization;
(
c) in any other class of securities of an issuer,
(
i) the distribution of the class of equity securities is
made by prospectus filed with one or more securities
regulatory authorities or regulators in Canada, and
(ii) during the 60 day period referred to in subsection
(1) the investment is made on an exchange on which the
class of equity securities of the issuer is listed and traded;
and
(
d) no later than the time the dealer managed mutual fund files its
annual financial statements, the manager of the dealer managed
mutual fund files the particulars of each investment made by the
dealer managed mutual fund during its most recently completed
financial year.
(5) The corresponding provisions contained in securities legislation referred
to in Appendix C do not apply with respect to an investment in a class of
securities of an issuer referred to in subsection (4) if the investment is made
in accordance with that subsection.".
Section 4.3 of National Instrument 81-102 Mutual Funds is amended by
(
a) renumbering 4.3 Exception as subsection (1); and
(
b) adding the following after subsection (1):
"
(2) Section 4.2 does not apply to a purchase or sale of a class of debt
securities by a mutual fund from, or to, another mutual fund managed by the
same manager or an affiliate of the manager, if, at the time of the transaction
(
a) the mutual fund is purchasing from, or selling to, another
mutual fund to which N