20250SB__039194CHP INTRODUCED 2025-02-14 AMENDED_SENATE 2025-04-08 AMENDED_ASSEMBLY 2025-06-26 AMENDED_ASSEMBLY 2025-07-17 PASSED_ASSEMBLY 2025-08-28 PASSED_SENATE 2025-09-02 ENROLLED 2025-09-04 CHAPTERED 2025-10-13 APPROVED 2025-10-13 FILED 2025-10-13 2025 SB CHP CHP 0 Introduced by Senator Laird LEAD_AUTHOR SENATE Laird

An act to add

Section 71094.5 to the Education Code, relating to community colleges. community colleges Community colleges: Chancellor of the California Community Colleges: data request fee policy. Existing law establishes the California Community Colleges under the administration of the Board of Governors of the California Community Colleges as one segment of public postsecondary education in the state. Under existing law, the board of governors appoints a chief executive officer, who is known as the Chancellor of the California Community Colleges.

This bill would authorize the chancellor to implement a data request fee policy for researchers applying for access to individually identifiable data, student data, or both. If a data request fee policy is implemented, the bill would require the policy to be reviewed and approved by the board of governors, revised periodically, made publicly available and posted in a prominent location on the chancellor’s internet website, and comply with applicable federal and state privacy laws, as provided.

The bill would prohibit fees or charges from being imposed on a state entity, except as provided, on an undergraduate or graduate student seeking data for the student’s individual studies, or on a community college faculty member seeking data for the faculty member’s individual research. MAJORITY NO YES NO NO NO NO NO NO NO NO The people of the State of California do enact as follows:

SECTION

Section 71094.5 is added to the Education Code , to read: 71094.5. (a)

(1) The Chancellor of the California Community Colleges may implement a data request fee policy for researchers applying for access to individually identifiable data, student data, or both.

(2) A data request fee policy implemented pursuant to this

section shall adhere to both of the following requirements: (

A) Be reviewed and approved by the Board of Governors of the California Community Colleges, revised periodically, and made publicly available and posted in a prominent location on the chancellor’s internet website. (

B) Comply with applicable federal and state laws to protect individual privacy, including, but not limited to, the federal Family Educational Rights and Privacy Act (20 U.S.C.

Sec. 1232g) and

Section 1798.24 of the Civil Code. (

b) Fees or charges imposed upon an applicant pursuant to this

section shall compensate for significant data compilation, extraction, or programming use of the data system by the office of the Chancellor of the California Community Colleges to recover costs that would otherwise typically be borne by the requesting data researcher, the chancellor’s office, or both. (

c) Fees or charges shall not be imposed pursuant to this

section upon any of the following:

(1) A state agency, except for fees or charges related to the release of data for research purposes to the University of California, the California State University, or the State Department of Education.

(2) An undergraduate or graduate student seeking data for the student’s individual studies.

(3) A community college faculty member seeking data for the faculty member’s individual research.