2013 FC 512, 2013 FC 512

[2014] 4 F.C.R. 549 IMM-11316-12 2013 FC 512 Construction and Specialized Workers’ Union, Local 1611; International Union of Operating Engineers, Local 115 ( Applicants ) v. The Minister of Citizenship and Immigration Canada; the Minister of Human Resources and Skills Development Canada; HD Mining International LTD.; Canadian Dehua International Mines Group Inc.; and Huiyong Holdings (BC) Ltd. ( Respondents ) Indexed as: Construction and Specialized Workers’ Union, Local 1611 v. Canada (Citizenship and Immigration) Federal Court, Zinn, J.—Vancouver, April 9, 10, 11 and 12; Ottawa, May 21, 2013.

Citizenship and Immigration — Status in Canada — Persons with Temporary Status — Temporary Foreign Worker Program — Labour market opinions — Judicial review of decision by Human Resources and Skills Development Canada officer made under Temporary Foreign Worker Program to issue positive labour market opinions (LMOs) to respondent HD Mining International Ltd. (HD Mining) pursuant to Immigration and Refugee Protection Regulations (Regulations), s. 203 — Officer finding that offers of employment likely to result in neutral or positive effect on labour market — Officer assessing LMOs by, inter alia, conducting labour market information research, identifying National Occupational Classification codes, assessing prevailing wage rates — Whether officer making reviewable error in issuing positive LMOs — Officer not fettering discretion — One’s discretion not fettered simply because work monitored — Officer not making unreasonable assessment when considering factors set out in Regulations, s. 203(3) — Officer’s concerns in reasons meant to be tool for next officer to review LMO application — Officer may express concerns but nevertheless make positive determination — Officer’s assessment, approach not unreasonably supporting conclusion of labour shortage for positions sought — Job requirements for lower-skilled mining positions not excessive — Recruitment by HD Mining genuine — Application dismissed.

Citizenship and Immigration — Immigration Practice — Human Resources and Skills Development Canada officer issuing positive labour market opinions (LMOs) under Temporary Foreign Worker Program to respondent HD Mining International Ltd. (HD Mining) pursuant to Immigration and Refugee Protection Regulations (Regulations), s. 203 — Canadian Dehua International Mines Group Inc. (CDI) initially failing to obtain work permits — Affiliate HD Mining resubmitting request for foreign workers — Officer finding that offers of employment likely to result in neutral or positive effect on labour market — Whether decision maker providing proper record under Federal Courts Immigration and Refugee Protection Rules (Immigration Rules), R. 17 — LMO applications from CDI not in certified tribunal record (CTR) — Position that only documents considered, relied upon by officer in assessing LMO applications to be included in CTR too narrow — What decision maker reviewed, could have reviewed, determinative — Document must be “before” decision maker —CDI LMO file herein undoubtedly “before” officer — Ought to have been disclosed in full — However, no evidence that anything possibly missing from CTR was or could have been material to decision under review — Had there been such evidence, appropriate to weigh materiality of any omission against prejudice suffered by corporate respondents — Record not over-inclusive — Record need not be carbon copy of administrative file kept by decision maker .

This was an application for judicial review of a decision by an officer of Human Resources and Skills Development Canada (HRSDC) made under the Temporary Foreign Worker Program (TFWP) to issue positive labour market opinions (LMOs) to the respondent HD Mining International Ltd. (HD Mining), pursuant to

section 203 of the Immigration and Refugee Protection Regulations (Regulations). The respondent Canadian Dehua International Mines Group Inc. (CDI), a part-owner of HD Mining, initially applied for LMOs to extract a bulk sample from coal properties in British Columbia. CDI was not able to obtain those work permits and HD Mining subsequently resubmitted the request for 201 foreign workers. The officer decided that offers of employment by HD Mining to the workers would likely result in “a neutral or positive effect on the labour market in Canada”.

The officer assessed the LMO applications by, inter alia , conducting labour market information (LMI) research, identifying the National Occupational Classification (NOC) codes that corresponded to the positions referenced in the applications, assessing the prevailing wage rates for the applicable NOCs, reviewing proof of recruitment and advertising, and conducting telephone interviews with representatives of HD Mining.

The applicants submitted, inter alia , that the respondent ministers did not provide a proper record because the certified tribunal record (CTR) was both under and over-inclusive; that the officer fettered his discretion; and that the officer made a number of unreasonable findings and conclusions when conducting his assessment. The main issues were whether the decision maker provided a proper record under Rule 17 of the Federal Courts Immigration and Refugee Protection Rules (Immigration Rules); and whether the officer made a reviewable error in deciding to issue positive LMOs.

Held , the application should be dismissed. The LMO applications from CDI were not in the CTR. The respondent ministers’ position that only documents considered and relied upon by the officer in assessing the LMO applications are to be included in the CTR was too narrow. Reliance per se is not the determinative factor. What is determinative is what the decision maker reviewed, or could have reviewed because it was put before him. Otherwise, paragraph 18.1(4)(

d) of the Federal Courts Act is neutered. However, mere access to a document is not sufficient; it must be “before” the decision maker. Here, the CDI LMO file was undoubtedly “before” the officer because he sought it out and to some extent reviewed it. It ought to have been disclosed in full by the Minister. However, it was not possible to conclude that the omission of the remainder of the CDI file from the CTR was such as to warrant allowing the present judicial review application on this basis alone.

There was no evidence that anything that may be missing from the CTR was or could have been material to the decision under review. The applicants did not propose a single plausible example of the kind of information that might have been contained in the CDI file that

would have shown the officer’s decision was unreasonable. Had it been found that there was material evidence omitted or likely omittedfrom the CTR, it would have been appropriate to weigh the materiality or likely materiality of the omission against the prejudice to besuffered by the corporate respondents if the decision was quashed for that reason alone. Such a consideration would be appropriatebecause the corporate respondents might suffer prejudice as a result of actions and decisions of the ministers over which they have nocontrol.

As parties with no control over the CTR, their interests ought also to be weighed against the interests of the applicants. Therewas no merit to the applicants’ complaint that the record was over-inclusive because it included documents from other sources that thedecision maker referred to and used in coming to his decision. The record need not be a carbon copy of the administrative file kept by thedecision maker. Rather, paragraph 17(

b) of the Immigration Rules describes that “all papers relevant to the matter that are in thepossession or control of the tribunal” must be produced. The officer did not fetter his discretion. Simply because one’s work is being monitored does not necessarily lead to a conclusion thatone’s discretion is thereby fettered. There was no evidence that any of the persons interested in the HD Mining LMO file directed theofficer to do anything other than devote his time exclusively to the application and to expedite it.

The officer did not make any unreasonable assessment when considering the factors set out in subsection 203(3) of the Regulations. Theofficer found that the factor in paragraph 203(3)(b), i.e. the transfer of skills and knowledge to Canadians, weighed in HD Mining’sfavour. The fact that the officer expressed his concerns that non-English speaking foreign workers would have a negative impact on thecreation or transfer of skills and knowledge to Canadians in his reasons was meant to be a useful tool for the next officer to review anLMO application from HD Mining.

It would send the wrong message and arguably have a chilling effect on administrative reasons tohold that an officer cannot express his or her concerns but nevertheless make a positive determination if, on balance, that is warranted.The officer’s assessment and approach did not unreasonably support the conclusion that there was a labour shortage for these positions.There was no merit to the applicants’ argument that the job requirements for the lower-skilled mining positions were “excessive.” Theapplicants raised no reviewable error in the officer’s wage rate determination.

Finally, there was nothing to support the applicants’ viewthat the recruitment was not genuine. Statutes and Regulations Cited Federal Court Rules, C.R.C., c. 663, R. 1612(4) (as enacted by SOR/92-43, s. 19). Federal Courts Act, R.S.C., 1985, c. F-7, s. 18.1(4)(d),(e). Federal Courts Immigration and Refugee Protection Rules, SOR/93-22, RR. 6, 10, 17. Immigration and Refugee Protection Act, S.C. 2001, c. 27, s. 72(2). Immigration and Refugee Protection Regulations, SOR/2002-227, ss. 200, 203. CASES CITED followed: Deng Estate v. Canada (Public Safety and Emergency Preparedness), 2009 FCA 59, 79 Imm.

L.R. (3d) 181. applied: Patel v. Canada (Citizenship and Immigration), 2011 FC 670; Canada (Human Rights Commission) v. Pathak, (FCA), [1995] 2 F.C. 455, (1995), 180 N.R. 152 (C.A.), revg (1993), 63 F.T.R. 301 (F.C.T.D.); Canada (Citizenship and Immigration) v.Khosa, 2009 SCC 12, [2009] 1 S.C.R. 339. considered: Canada (Minister of Human Resources Development) v. Eason, 2005 FC 1698, 286 F.T.R. 14; Parveen v. Canada (Minister ofCitizenship and Immigration), , 168 F.T.R. 103 (F.C.T.D.); Stemijon Investments Ltd. v. Canada (Attorney General),2011 FCA 299, 341 D.L.R. (4th) 710. referred to: Zheng v.

Canada (Minister of Citizenship and Immigration), 2002 FCT 1152; Khalife v. Canada (Minister of Citizenship andImmigration), 2006 FC 221, [2006] 4 F.C.R. 437; Machalikashvili v. Canada (Minister of Citizenship and Immigration), 2006 FC 622,55 Imm. L.R. (3d) 33; Kong v. Canada (Minister of Employment and Immigration) (1994), 73 F.T.R. 204, 23 Imm. L.R. (2d) 179(F.C.T.D.); Ahmed v. Canada (Minister of Citizenship and Immigration), 2003 FCT 180; Harris v. Canada, (FCA),[2000] 4 F.C. 37, (2000), 187 D.L.R. (4th) 419 (C.A.); Liyanagamage v.

Canada (Minister of Citizenship and Immigration) (1994), 176N.R. 4 (F.C.A.). application for judicial review of a decision by an officer of Human Resources and Skills Development Canada made under theTemporary Foreign Worker Program to issue positive labour market opinions pursuant to

section 203 of the Immigration and RefugeeProtection Regulations to the respondent HD Mining International Ltd. Application dismissed. APPEARANCES Charles Gordon, Christopher Misura and Lorne Waldman for applicants. Lorne Lachance, Helen C. H. Park and Kristin McHale for respondents Minister of Citizenship and Immigration and Minister of HumanResources and Skills Development.

Aleksandar Stojicevic , Joan M. Young and Robin Junger for respondents HD Mining International Ltd. and Huiyong Holdings (BC) Ltd. Laura Best and Darryl W. Larson for respondent Canadian Dehua International Mines Group Inc. SOLICITORS OF RECORD Glavin Gordon Clements , Vancouver, and Waldman & Associates , Toronto, for applicants. Deputy Attorney General of Canada for respondents Minister of Citizenship and Immigration and Minister of Human Resources and Skills Development.

McMillan LLP , Vancouver, and Maynard Kischer Stojicevic , Vancouver, for respondents HD Mining International Ltd. and Huiyong Holdings (BC) Ltd. Embarkation Law Group , Vancouver, for respondent Canadian Dehua International Mines Group Inc. The following are the reasons for judgment and judgment rendered in English by [ 1 ] Zinn J.: The applicants challenge a decision made under Canada’s Temporary Foreign Worker Program (TFWP) which is administered by Human Resources and Skills Development Canada (HRSDC) and Citizenship and Immigration Canada (CIC).

It appears that this is the first time a positive decision made under the TFWP has ever been challenged. [ 2 ] The applicants were granted public interest standing by the Court to bring this application for leave and judicial review. Specifically, they challenge the decision of officer MacLean of HRSDC to issue positive labour market opinions (LMOs) under

section 203 of the Immigration and Refugee Protection Regulations , SOR/2002-227 (Regulations), to HD Mining International Ltd. (HD Mining).

Officer MacLean issued these positive LMOs because he decided that offers of employment by HD Mining to 201 workers from China to do the work of extracting a bulk sample from HD Mining’s coal properties near Tumbler Ridge, British Columbia (the Murray River Project), would likely result in “a neutral or positive effect on the labour market in Canada”. [ 3 ] The novelty of this application, the recent public interest in the TFWP and the significance of the issues to the applicants, the corporate respondents and the ministers, made for a hard-fought application.

All counsel are thanked for their comprehensive written and oral submissions. Five pre-hearing motions remained outstanding at the commencement of the hearing on the merits and were argued over a full day. Before the merits were heard, I issued oral rulings to be followed by formal reasons and orders for all but part of one motion which was reserved and is dealt with in these reasons for judgment. BACKGROUND The Parties [ 4 ] The applicants are trade unions who represent mining workers in British Columbia. They do not represent any workers of HD Mining at the Murray River Project.

As previously noted, they were granted public interest standing by order of Justice Campbell dated November 22, 2012, “because, realistically, no other means exist to engage judicial accountability with respect to the decision- making that has occurred within an important government strategy to maintain the economic health of Canada”. [ 5 ] HD Mining describes its principal business activity as “mine properties development, mines development, [and] coal mining”.

HD Mining applied for LMOs on March 2, 2012, and March 15, 2012, to bring 201 temporary foreign workers (TFWs) from China to Canada to fill 201 positions at the Murray River Project which were stated to be “necessary to work on the construction of the decline/shaft and complete bulk sample mining of coal” (the bulk sample work).

Ten positive LMOs were issued by officer MacLean of HRSDC on April 25, 2012, and, as is noted above, it is his decision to issue these positive LMOs that is under review. [ 6 ] The respondent Huiyong Holdings (BC) Ltd. is the controlling shareholder of HD Mining. [ 7 ] Canadian Dehua International Mines Group Inc. (CDI) owns 40 percent of the shares of HD Mining. The Murray River Project was previously to have been undertaken by CDI.

In March 2011, CDI applied for LMOs for 92 foreign workers most of whom, according to officer MacLean in his Bulk Request Assessment and Recommendation, a document described below, were underground coal miner and underground coal support and service workers.

CDI received positive LMOs on April 15, 2011. [ 8 ] Officer MacLean writes that he was advised by HD Mining that CDI “was not able to secure work permits” for these 92 foreign workers and HD Mining subsequently “assumed responsibility for the development and operation” of the Murray River Project and “essentially” HD Mining resubmitted the request for 84 of the 92 original foreign workers, together with LMOs for an additional 117 foreign workers, for a total of 201 foreign workers.

More will be said of this later; however, the basis for the difference in the number of foreign workers requested between CDI and HD Mining was stated to be that CDI, unlike HD Mining, “did not include the construction of the mine shaft simultaneously with the construction of the decline”. Officer MacLean, when assessing the HD Mining application, did consider information in the CDI LMO file. Again, more will be said of this later. [ 9 ] The two respondent ministers, the Minister of HRSDC and the Minister of CIC each are responsible for a portion of the TFWP.

HRSDC, through Service Canada, is responsible for issuing LMOs. CIC, based in part on the LMO, is responsible for issuing work permits to the foreign workers covered by the LMOs permitting them to enter and work in Canada. The Temporary Foreign Worker Program [ 10 ] The ministers write in their memorandum that the TFWP is designed to “facilitate the entry of foreign workers from other countries to fill labour shortages”. Workers under the TFWP require work permits issued by CIC pursuant to

section 200 of the Regulations in order to enter Canada. Subparagraph 200(1)( c )(iii) of the Regulations stipulates that a CIC officer “shall issue a work

permit to a foreign national if”, among other things, the foreign national “has been offered employment, and an officer has made a positive determination under paragraphs 203(1)(

a) to ( e )”. [ 11 ] The positive determination required to be made by the CIC officer under paragraphs 203(1) (

a) to (

e) of the Regulations includes, in paragraph 203(1) ( b ), a determination by an officer “on the basis of an opinion provided” by HRSDC whether “the employment of the foreign national is likely to have a neutral or positive effect on the labour market in Canada”. [ 12 ] The “opinion” provided by HRSDC is the LMO. Paragraphs 203(3) (

a) to (

f) of the Regulations stipulate the factors the officer is to consider when issuing an opinion as to whether “the employment of the foreign national is likely to have a neutral or positive effect on the labour market in Canada”: 203. … (3) … (

a) whether the employment of the foreign national is likely to result in direct job creation or job retention for Canadian citizens or permanent residents; (

b) whether the employment of the foreign national is likely to result in the creation or transfer of skills and knowledge for the benefit of Canadian citizens or permanent residents; (

c) whether the employment of the foreign national is likely to fill a labour shortage; (

d) whether the wages offered to the foreign national are consistent with the prevailing wage rate for the occupation and whether the working conditions meet generally accepted Canadian standards; (

e) whether the employer has made, or has agreed to make, reasonable efforts to hire or train Canadian citizens or permanent residents; and (

f) whether the employment of the foreign national is likely to adversely affect the settlement of any labour dispute in progress or the employment of any person involved in the dispute. HD Mining’s LMO Applications and the Assessment Process [ 13 ] On March 2, 2012, HD Mining submitted an application for 84 TFWs it required to construct the decline at the Murray River Project. On March 15, 2012, it submitted a further application for 117 TFWs it required for shaft construction.

In total, HD Mining sought 10 LMOs covering 201 TFWs in 6 job categories, as follows: 65 underground production and development miners, 16 underground conveyor operators, 14 underground coal ventilation workers, 8 underground coal dewater workers (mine service and support workers), 14 mechanics—mining machinery, 30 underground production and development miners, 16 underground conveyor operators, 7 underground coal ventilation workers, 16 underground coal mine timbermen, and 15 mechanics—mining machinery. [ 14 ] On April 2, 2012, officer MacLean of Service Canada was assigned to process these requests.

He worked full-time on these applications between April 10, 2012, and April 25, 2012. In his affidavit, sworn March 19, 2013, officer MacLean describes the process he followed in assessing these LMO applications.

He conducted labour market information (LMI) research, identified the National Occupational Classification (NOC) codes that corresponded to the positions referenced in the applications, assessed the prevailing wage rates for the applicable NOCs, reviewed proof of recruitment and advertising, and conducted telephone interviews with representatives of HD Mining. [ 15 ] In addition to independent research, as noted above officer MacLean accessed Service Canada’s file on the LMO application submitted the previous year by CDI.

He attests that “I was not the program officer who assessed and approved the 2011 CDI LMOs but I reviewed the file information and any LMI research conducted during the assessment of that file for background information”. Officer MacLean was cross-examined on his access to and reliance on the CDI LMO file and, as discussed below, the fact that that entire file was not included in the certified tribunal record (CTR) is a significant matter of dispute. [ 16 ] Officer MacLean’s assessment of the LMO applications is contained in “Assessment Notes” that he prepared and retained in the computer records of HRSDC.

When his assessment was completed, he filled out an internal form entitled “Bulk Request Assessment and Recommendation” which briefly sets out a

summary of the request, the wages and working conditions, recruitment efforts, and the officer’s comments. He attests that HRSDC requires that this form be completed when an officer foresees “issuing a positive LMO involving more than 50 positions in a specific occupation”. Officer MacLean transmitted his Bulk Request Assessment and Recommendation form by e-mail of April 23, 2012, to a number of persons stating that “[a]ny comments, guidance, objections, etc would be appreciated”. No substantive feedback was received, and officer MacLean issued 10 positive LMOs to HD Mining covering the 201 TFWs.

PRE-HEARING MOTIONS [ 17 ] As noted earlier, five outstanding motions were heard at the commencement of the hearing. Rulings and orders have issued on all except the motion— motion No. 2, which challenges the admissibility of affidavits sworn by Curtis Harold and Douglas Sweeney, which was taken under reserve. Motion No. 2 [ 18 ] By motion filed March 28, 2013, CDI challenged the admissibility of the following: a. affidavit No. 1 of Curtis Harold, sworn March 8, 2013; and

b. affidavit of Douglas Sweeney, sworn March 13, 2013. [ 19 ] The applicants’ purpose in filing the affidavits of Mr. Harold and Mr. Sweeney was to support its submission that HD Mining misrepresented to HRSDC the nature of its mining operation at the Murray River Project. They submit that these affidavits show that HD Mining had represented to the B.C. Ministry of Natural Resource Operations, when it applied for a bulk sample permit, that the mining technique it would use for that purpose was room and pillar and not long-wall mining.

This is said to be contrary to the statement in the letter submitted with the LMO applications, that “HD Mining will be utilizing a long-wall mining construction method” which had not been used in Canada. [ 20 ] In the submission of the applicants, this evidence shows that HD Mining had obtained the LMOs through misrepresentation.

Moreover, it was submitted, if the Court found that officer MacLean erred in his decision, this evidence went to whether the Court ought to, as HD Mining requested, exercise its discretion and refuse to set the LMOs aside. [ 21 ] At the close of argument, I held that it was premature to rule on the admissibility of these affidavits without having heard full submissions on the merits. Having now heard the parties’ submissions on the merits and having considered the parties’ submissions on the motion, I find that these two affidavits are not admissible in the application.

Moreover, as I discuss below, even if they had been admitted, they would have been given no weight as they are unreliable and do not support the claim of the applicants that HD Mining misrepresented anything to HRSDC. Affidavit No. 1 of Curtis Harold, sworn March 8, 2013 [ 22 ] Mr. Harold is a business agent for one of the applicant unions. He attended at the offices of the B.C. Ministry of Natural Resource Operations “where arrangements had been made to make available materials submitted by HD Mining for the Murray River Project”. Mr.

Harold met Diane Howe, the deputy chief inspector of Mines, who had been informed that he would be coming to copy the application HD Mining had submitted for the Murray River Project. [ 23 ] He says that Ms. Howe “took me to a table with a number of binders of documents” which she described as “the application I had requested”. He was also provided with “an electronic version of the application, which Ms. Howe copied”. Mr. Harold says that he was later informed by counsel for the applicants that he had been provided with “the wrong file”. [ 24 ] Consequently, Mr.

Harold re-attended at the Ministry offices and was directed by Ms. Howe to a table of binders. He says that “I confirmed with Ms. Howe that these materials had been received from HD Mining and were in relation to the Murray River Project, and I inspected the documents and confirmed this was the case”. Again, he was provided with an electronic version of the application file and was told to take the four large binders, rather than copy them, as they were copies of the original file.

He says that he then sent both the electronic file and the paper file to the applicants’ lawyers. [ 25 ] Although he swears that he was provided with both an electronic and paper copy of the Ministry’s file, he attaches only a small part of it to his affidavit, which makes it impossible for the Court to make any assessment whether the entire contents of the application supports what he claims. [ 26 ] Specifically, Mr. Harold attached to his affidavit three exhibits, which he describes as follows: 10.

I attach as Exhibit “A” to my affidavit a copy of the “Notice of Work Application: Murray River Coal Bulk Sample Project” dated June 30, 2011 which was included in both the electronic and paper versions of the materials I was provided by the Ministry of Natural Resource Operations on February 15, 2013, and including the support document “First Aid and Mine Rescue Emergency Response”, but excluding the other support documents.. 11.

I attach as Exhibit “B”: to my affidavit a copy of the Attachment “C” to the Notice of Work Application, titled “Murray River Bulk Sample Design” which I was also provided by the Ministry of Natural Resource Operations on February 15, 2013. This document was only included in the paper version of the file that I copied. 12. I attach as Exhibit “C” to my affidavit a copy of extracts of the “Supplement to Notice of Work Application – Murray River Project Bulk Coal Sample” dated January 18, 2012, including the covering letter, List of Documents, Updated Equipment List, and Safety Procedures for Bulk Sample Mining.

I was also provided this document by the Ministry of Natural Resource Operations on February 15, 2013. This document was only included in the paper version of the file that I copied. 13. The supplement to Notice of Work Application was the most recent document included in the materials that I was provided by the staff at the Ministry of Natural Resource Operations.

I did ask if they had any further documents that pertained to the Murray River Project and I was told that I had been provided with all of the documents they had in relation to the Murray River Project. [ 27 ] CDI opposes the admissibility of this affidavit and these exhibits, in part, based on a submission that the applicants, in filing this material, are trying to do an end-run around an earlier pre-hearing order of this Court.

Before being granted leave in this application, the applicants sought leave to file an affidavit in reply attaching thereto as exhibits the two documents attached as exhibits A and B to Mr. Harold’s affidavit.

Leave was refused by Justice Manson, who wrote that those documents “are outdated and do not reflect the supplemental information in respect of HD Mining’s operations provided to the Ministry of Energy, Mines and Natural Gas, in the period of January 2012 through January 2013, including the time the labour market opinions (LMOs) were applied for in March 2012”. [ 28 ] In finding that the applicants’ proposed information was outdated, Justice Manson relied on information contained in affidavit 3 of Michael Xiao sworn February 22, 2013, which had been filed in response to the applicants’ motion. In it Mr.

Xiao swears to filing plans and drawings up to January 2013. The reference by HD Mining to that affidavit in its memorandum was the subject of a motion and it was ruled that the reference to it was improper. [ 29 ] CDI also objects to the admissibility of Mr. Harold’s affidavit on the basis that it includes hearsay evidence and contains materials not before the decision maker.

[ 30 ] Rule 10 of the Federal Courts Immigration and Refugee Protection Rules , SOR/93-22 (the Immigration Rules) speaks to an applicant filing “supporting affidavits verifying the facts relied on by the applicant in support of the application”. Justice Manson noted that “this Court has granted some latitude in permitting documents to be provided beyond those before the decision maker”; however, an affidavit filed in support must be confined to facts within the personal knowledge of the deponent. Hearsay is admissible provided necessity and reliability are established: Zheng v.

Canada (Minister of Citizenship and Immigration) , 2002 FCT 1152 . The applicants made no effort to establish that it was “necessary” that the affidavit with its attachments be sworn by someone other than the government official responsible for maintaining these official documents. I suspect no such argument was available because Ms. Howe, who would have been an appropriate affiant, was apparently very co-operative with and helpful to the applicants. [ 31 ] Further, I do not find that this evidence is reliable. Mr.

Harold swears that he was provided with a paper and an electronic copy but some of the exhibited documents are found only in one source. In particular, the Supplement to Notice of Work Application – Murray River Project Bulk Coal Sample dated January 18, 2012, which was not before Justice Manson, was found only in the paper version of the file. This makes suspect the truth of the statement that Ms. Howe has provided a full paper and electronic copy of the application. [ 32 ] More troubling is the hearsay statement from Mr.

Harold that he was told, by some unnamed person, that he had been “provided with all the documents they had in relation to the Murray River Project” and that the most recent document was the Supplement to Notice of Work Application – Murray River Project Bulk Coal Sample dated January 18, 2012. It is troubling because no source of this information is stated by Mr. Harold and because Justice Manson references information provided to the Ministry “in the period January 2012 through January 2013 ” (emphasis added).

In light of this Court’s prior statement that there was information provided up to January 2013, evidence to the contrary, to be reliable, had to be based on personal knowledge, not hearsay. [ 33 ] As the affidavit does not meet the test for an exception to the admissibility of hearsay evidence in applications under the Immigration and Refugee Protection Act , S.C. 2001, c. 27 (IRPA), it is not admissible. Affidavit of Douglas Sweeney, sworn March 13, 2013 [ 34 ] Mr. Sweeney is a former chief inspector of Mines for British Columbia. He swears that he was “in touch” with Ms.

Howe and had requested that she provide him with “a copy of the Bulk Sample Permit that was issued to HD Mining for the Murray River Project, as well as the Notice of Work Application”. In Ms. Howe’s e-mail to him she writes: Attached is a copy of the Bulk Sample permit for the Murray River project. I just checked on the [Notice of Work] and it is an immense document and sorry but I will not be able to get a copy for your review, we just don’t have the time or the folks that can help put it together in a timely way. Mr.

Sweeney goes on in his affidavit to attest that he “was, however, able to get a copy of the Notice of Work Application from the Steelworkers and from Mr. Gordon, as described above”. What is “described above” is that Mr.

Gordon, counsel for the applicants provided him with a copy of: Affidavit #3 of Michael Xiao, as well as with the Notice of Work Application, Murray River Coal Bulk Sample Project dated June 30, 2011 and submitted by HD Mining, as well as portions of the Supplement to the Notice of Work Applications, Murray River Coal Bulk Sample Project dated January 12, 2012, which portions included a covering letter addressed to Diane Howe, the Deputy Chief Inspector of Mines Reclamation and Permitting, a List of Documents, Updated Equipment List, and Bulk Sample Related Safety Procedures. [ 35 ] This evidence raises additional concerns.

First, according to Curtis Harold, on February 15, 2013, Ms. Howe provided him with an electronic copy of the Ministry’s file as well as a paper copy. That file material included the notice of work; however, very shortly thereafter Ms. Howe tells Mr. Sweeney that she can’t get him a copy because “we just don’t have the time or the folks that can help put it together in a timely way”. How can that be if a paper and an electronic version had already been assembled and given to Mr. Harold? [ 36 ] Second, the bulk sample permit issued to HD Mining on March 15, 2012 which Ms. Howe sent to Mr.

Sweeney was, one would assume, contained in the Ministry’s file; however, this permit was not included in the allegedly complete materials she provided to Mr. Gordon on February 15, 2013—11 months after the permit was issued. We know that it was not included because Mr. Gordon says that the most recent document the Ministry had, a copy of which was given to him, was the supplement to the notice of work application which is dated January 18, 2012. [ 37 ] These concerns offer further reason to question the completeness of the materials Mr. Harold was given and has produced.

It also brings sharply into question the accuracy of the hearsay statement provided to Mr. Harold in his affidavit that the supplement to the notice of work dated January 18, 2012, was the most recent document in the Ministry files. [ 38 ] In any event, Mr. Sweeney swears, based on his review of “portions” of the supplement to the notice of work application dated January 18, 2012, including the updated equipment list and bulk sample related safety procedures, that “there is no indication in these documents that long wall mining will be used” nor does the equipment “list any long wall mining machinery”.

I agree with CDI that Mr. Sweeney is offering an opinion based on these documents when he has not been qualified to provide one. Further, he is basing his opinion on documents that the Court has previously found to be “outdated”. [ 39 ] In addition to those opinions, Mr. Sweeney lastly offers his opinion in paragraph 7 of his affidavit that “under paragraph 2(

d) of the Bulk Sample Permit” HD Mining would be prevented from changing the method of bulk sampling. However, there is no paragraph 2(

d) of the bulk sample permit. This may, as was submitted by the applicants, have been in error and he may have meant to reference paragraph 2(c); nonetheless, it does little to support any view that he has offered reliable evidence, even if it was not objectionable as opinion evidence. [ 40 ] For these reasons, I find that the affidavit of Mr. Sweeney is not admissible. In any event, had it been accepted, it would have been given no weight. It is simply not reliable evidence as it relies in large part on Mr. Harold’s affidavit and its exhibits which I have found not to be reliable.

[ 41 ] Accordingly, I find that the affidavit No. 1 of Curtis Harold, sworn March 8, 2013, and the affidavit of Douglas Sweeney, sworn March 13, 2013, are inadmissible and are to be struck from the record. ISSUES [ 42 ] The parties raised a number of issues going to the merits of the application, which I summarize as the following: 1. Whether the Court has or should extend the time limit for seeking leave in this case; 2. Whether the decision maker has provided a proper record under Rule 17 of the Immigration Rules and, if it has not, what is the remedy for that breach? 3.

Whether portions of officer MacLean’s affidavit ought to be struck as an attempt to bolster the reasons for decision; 4. Whether HD Mining materially misrepresented the nature of the work in its LMO applications; 5. What is the appropriate standard of review of an officer’s decision to grant a positive LMO; and 6. Whether officer MacLean made a reviewable error in deciding to issue positive LMOs to HD Mining. ANALYSIS 1. Extension of Time [ 43 ] The decision under review that positive LMOs would issue was made and communicated to HD Mining by correspondence dated April 25, 2012. Paragraph 72(2) (

b) of IRPA provides that when an application for leave and judicial review concerns a decision made in Canada, as this one was, the applicant is required to serve and file it “within 15 days … after the day on which the applicant is notified of or otherwise becomes aware of the matter”. Paragraph 72(2) (

c) provides that “a judge of the Court may, for special reasons, allow an extended time for filing and serving the application”. [ 44 ] HD Mining says that it “strains credulity” to accept that the applicants did not have knowledge of the LMO decisions at an earlier date given that one of the applicant unions has members, and officials, and an office in Tumbler Ridge, and there was local media on this issue as early as spring 2011. This is speculative.

The best evidence as to when the applicants first became aware of the positive LMOs having issued is found in the affidavit of Brian Cochrane, business manager of the International Union of Operating Engineers, Local 115 and affidavit No. 2 of Mark Olsen, business manager of the Construction and Specialized Workers’ Union, Local 1611, both of whom swear that they first became aware when the Vancouver Sun reported it on or about October 10, 2012. Both were cross- examined extensively but the evidence of neither was shaken. Accordingly, their evidence is accepted. By operation of paragraph 72(2) (

b) of IRPA , the applicants’ time for serving and filing an application for leave and judicial review expired October 25, 2012. [ 45 ] In their application for leave and judicial review, filed November 2, 2012, the applicants specifically requested an extension of time as required by the Immigration Rules.

HD Mining, the only respondent that filed submissions, opposed both the leave and the extension of time request. [ 46 ] Rule 6 of the Immigration Rules stipulates that “[a] request for an extension of time … shall be made in the application for leave in accordance with Form IR-1” and that “[a] request for an extension of time shall be determined at the same time, and on the same materials, as the application for leave” (emphasis added).

Justice Russell granted leave but did not specifically address the request for an extension of time in his order. [ 47 ] HD Mining submits that the question of leave remains a live issue and, relying on Deng Estate v. Canada ( Public Safety and Emergency Preparedness) , 2009 FCA 59 , 79 Imm. L.R. (3d) 181 ( Deng Estate ) and Khalife v.

Canada (Minister of Citizenship and Immigration) , 2006 FC 221 , [2006] 4 F.C.R. 437 ( Khalife ), submits that “where the order granting leave to submit the application for judicial review is silent on this preliminary issue (as it is in this case), it should not be presumed that an extension of time has been granted”. [ 48 ] In Deng Estate , the [Federal] Court of Appeal [at paragraph 16] expressly agreed with the following statement by Justice Tremblay-Lamer in Canada (Minister of Human Resources Development) v.

Eason , 2005 FC 1698 , 286 F.T.R. 14 [at paragraph 20], which, although it dealt with a decision of a member of the Pension Appeal Board, was stated by the [Federal] Court of Appeal to be a “similar situation” to the immigration matter before it: However, as stated above, the member was silent on the issue of extension of time. The respondent suggests that as leave to appeal cannot be granted unless an extension of time is also granted, it can be inferred from the member's decision to grant leave that she also granted an extension of time. I disagree. While Mr.

Eason did apply for the extension of time and for leave, it cannot automatically be inferred that the member turned her mind to the issue of extension of time simply because she granted leave. The granting of an extension of time must be explicitly considered by the decision maker.

A member exceeds his jurisdiction, or fails to exercise his jurisdiction, if he grants leave to appeal without also granting an extension of time within which to appeal . [Emphasis added.] [ 49 ] Absent the decision of the [Federal] Court of Appeal in Deng Estate , I would have thought that it would be proper to presume, in the absence of contrary evidence, that a leave judge considering an application that includes a request for an extension of time, properly applied the provisions of Rule 6 of the Immigration Rules and did not exceed his jurisdiction by granting leave when no extension of time had been granted.

Absent Deng Estate , I would also have thought, given the express wording of Rule 6 that a request for an extension of time is to be heard “at the same time” as the leave application, that it is the leave judge alone and not the judge hearing the application that has jurisdiction to grant the extension of time. However, I feel that I am bound by the [Federal] Court of Appeal’s decision in Deng Estate and will thus determine whether to grant an extension of time because Justice Russell did not specifically address this request in his order granting leave.

[50] The requested extension of time is granted. I am satisfied that the test summarized in Patel v. Canada (Citizenship andImmigration), 2011 FC 670 (Patel) is met. Under that test, an applicant must establish “

a) a continuing intention to pursue theapplication;

b) that the application has some merit;

c) that no prejudice arises from the delay; and

d) that a reasonable explanation for thedelay exists”: Patel, above, at paragraph 12. [51] The evidence filed establishes a continuing intention to pursue the application once the applicants learned of the LMOs. Counselwas retained, including an expert in immigration law, efforts were made to gain access to the decisions at issue and research wasconducted as to how to attack the impugned decisions. The application has some merit. Justice Russell, although he dismissed a motionfor an injunction, found that a serious issue had been raised and found there to be an arguable issue when he granted leave.

The fact thatthe parties argued the merits of the application for nearly three days itself points to there being an arguable case. [52] Despite the best efforts of counsel for HD Mining, I am not convinced that it will suffer prejudice if the extension of time isgranted. It argues that it has “spent tens of millions of dollars preparing the project” and that it has relied on the LMOs “in good faith andhas arranged all of its planning and contracting according to a complex work plan with many interrelated steps leading to completion ofthe bulk sample”.

Be that as it may, the prejudice that needs to be considered here is the prejudice, if any, that accrued between thedeadline for bringing an application and the day the application was actually brought, not the entire period 15 days after the day whenthe LMO decisions were communicated to HD Mining. The applicants filed this application on November 2, 2012, meaning, based onmy finding about the applicants’ state of knowledge, they were only just over a week late. HD Mining has not argued that any significantprejudice accrued to it during this short time.

Granted, this situation is somewhat unique and potentially unfair to HD Mining since thisapplication was brought by third parties, on a time frame coinciding with their subjective knowledge. Accordingly, a broader conceptionof prejudice may be warranted. However, even if one applied a broader concept of prejudice, there is no proof that any part of theseexpended funds will be lost if this application proceeds, or will be lost even if the application is successful.

HD Mining expended thesefunds and made these preparations based on its belief that the Murray River Project was a viable coal mine that will generate substantialprofit for the company. That remains unchanged. It may be that HD Mining will have to adjust its operation if this application issuccessful; however, any possible prejudice to HD Mining that might result must be weighed against the public interest in having theLMO decision reviewed by a court. [53] Lastly, a reasonable excuse for the delay has been established.

As submitted by the applicants, this is “first instance” litigation ofa decision they did not have and is against parties the identity of which was uncertain. It is hardly surprising in such circumstances thatthe law firms retained would require some time to ascertain just how to attack the impugned decisions and on what basis. Moreover,what is a reasonable excuse will depend on the length of the delay. As I noted above, the applicants were just over a week late. Thatdelay is relatively short in view of the complexities of this case. For these reasons, I grant the extension of time requested by theapplicants. 2.

The Record [54] The applicants submit that the ministers have not provided a proper record because the CTR is both under and over-inclusive. [55] Rule 17 of the Immigration Rules provides as follows: 17. Upon receipt of an order under Rule 15, a tribunal shall, without delay, prepare a record containing the following, onconsecutively numbered pages and in the following order: (

a) the decision or order in respect of which the application for judicial review is made and the written reasons given therefor, (

b) all papers relevant to the matter that are in the possession or control of the tribunal, (

c) any affidavits, or other documents filed during any such hearing, and (

d) a transcript, if any, of any oral testimony given during the hearing, giving rise to the decision or order or other matter that is thesubject of the application for judicial review, and shall send a copy, duly certified by an appropriate officer to be correct, to each of the parties and two copies to the Registry. [56] The applicants submit that the 922-page CTR filed and served by the Minister of HRSDC pursuant to Rule 17 of the ImmigrationRules is under-inclusive because it does not include all of the documents that officer MacLean “looked at and consulted” when makinghis assessment of the HD Mining LMOs, namely, the entire file generated for the LMOs that were issued about a year earlier to CDI.They submit that the record is over-inclusive because the CTR includes documents that were admittedly copied from a file other than theHD Mining LMO file. [57] I agree with the submission of the applicants that because no one other than the Minister in an immigration-related application isinvolved in the preparation of the tribunal record, a great deal of trust is reposed in him or her by the opposite party and by the Court toprepare a proper and complete record.

I also agree with them that “an incomplete record alone could be grounds, in some circumstances,for setting aside a decision under review” (emphasis added): Parveen v. Canada (Minister of Citizenship and Immigration), , 168 F.T.R. 103 (F.C.T.D.), at paragraph 9, per Reed J.; and see also Machalikashvili v. Canada (Minister of Citizenship andImmigration), 2006 FC 622, 55 Imm. L.R. (3d) 33; Kong v. Canada (Minister of Employment and Immigration) (1994), 73 F.T.R. 204(F.C.T.D.); and Ahmed v.

Canada (Minister of Citizenship and Immigration), 2003 FCT 180. [58] The ministers submit that the jurisprudence cited above shows that setting aside a decision on the basis of an incomplete recordshould be done only when the omitted material is “clearly essential,” “particularly material”, or “critical” to an issue and was relied uponby the decision maker.

They submit that material alleged by the applicants to have been omitted from the CTR does not meet this test,even if it is relevant and ought to have been included in the CTR. [59] Rule 17 of the Immigration Rules stipulates that in addition to the impugned decision, affidavits and documents filed during the

hearing, and a transcript, if any, the CTR is to contain “all papers relevant to the matter that are in the possession or control of thetribunal” (emphasis added). The ministers submit that guidance as to the test of relevance is found in the Court of Appeal decisionCanada (Human Rights Commission) v. Pathak, (FCA), [1995] 2 F.C. 455 (Pathak). In Pathak, the decision underreview was a decision of the Canadian Human Rights Commission dismissing Mr. Pathak’s complaint. The CTR included everythingthat was before the Commission when it made that decision, including a report of a Commission investigator.

However, in addition, theapplicant sought to have included in the record all of the information that was before the investigator when he made his report. [60] A judge of the Trial Division [(1993), 63 F.T.R. 301] directed the Canadian Human Rights Commission to file certified copies ofdocuments relied upon by the investigator in preparing his report pursuant to the Federal Court Rules, C.R.C., c. 663, which providedthat a party to a judicial review application could request documents of the decision maker.

Rule 1612(4) [as enacted by SOR/92-43,s. 19] further provided that such requested documents “must be relevant to the application for judicial review.” Given the similarity ofthat language to that of Rule 17 of the Immigration Rules, I agree with the ministers that this authority offers guidance as to the test ofrelevance. [61] The Court of Appeal in Pathak held that these additional documents were not relevant. It held that the investigator’s report mustbe presumed to be a faithful and complete

summary of the evidence before him and it further noted that there was no attack in the noticeof application on his report. Accordingly, it held that the evidence before him was not relevant to the matter under review.

At page 460,the Court of Appeal describes relevant documents for judicial review purposes in the following manner: A document is relevant to an application for judicial review if it may affect the decision that the Court will make on the application.As the decision of the Court will deal only with the grounds of review invoked by the respondent, the relevance of the documentsrequested must necessarily be determined in relation to the grounds of review set forth in the originating notice of motion and theaffidavit filed by the respondent. [62] I pause to note that the Court of Appeal’s assertion that relevance must of necessity be examined with an eye to the grounds ofreview set out in the application is a complete response to the suggestion of the applicants that there was something improper ornefarious in the ministers having prepared the tribunal record in light of and after having examined the grounds of review alleged by theapplicants. [63] With that basic framework in mind, the two factual issues that require determination are whether the CTR improperly excludesrelevant documents which should have been part of the certified record, and whether the CTR improperly includes documents whichought not be part of the certified record.

Under-inclusive Record [64] In their further memorandum of fact and law, the applicants submit that the CTR “omits critical documents on which the Officeradmittedly relied” (emphasis added). The applicants’ oral submission was more broadly stated; it was that “if Officer MacLean looked atand consulted the [CDI] file, we shouldn’t be getting a portion of it, we should be getting the entire file”.

This is because, as I understandtheir submission, it is only if the applicants get access to the entire CDI file that they are able to make the argument that the officer“based [his] decision or order on an erroneous finding of fact that it made … without regard for the material before [him]” (emphasisadded), specifically the CDI file.

Without the benefit of seeing the entire CDI file, of course, it is entirely speculative to argue that theofficer erred by failing to have regard to it; nevertheless, the applicants are prevented from making that argument since they have no ideawhat else may be contained in the CDI file. Thus, assuming the entire CDI file was “before” officer MacLean during his deliberations,this judicial review is somewhat frustrated and the decision cannot be fully held to account. [65] The ministers take a narrower view.

Their position is that what must be included in the CTR is what the officer considered andrelied on in assessing the HD Mining LMO applications. They say all of the documents meeting this description were included in theCTR. [66] With one exception, I agree that documents containing all of the information which the officer expressly considered and reliedupon were included in the CTR. This is based on my finding that, on the balance of probabilities, from his reasons and the cross-examination, as excerpted below, officer MacLean considered and relied upon the following from the CDI LMO file: a.

The notes of the officer who assessed the CDI application, which included LMI and information regarding the CDI LMOapplication. I did review the foreign worker system online notes that were prepared by the program officer who would assess that file. We wouldtypically – I mean, in a case like this because they were linked would look at that previous application in the notes that were recorded,either was labour market information that was recorded on the foreign worker system as well, and I reviewed that. Cross-examination of officer MacLean, March 25, 2013, page 11, at lines 3–11. b. The CDI LMO applications.

It’s my recollection that, yes, I think I reviewed the [CDI] applications. Cross-examination of officer MacLean, March 25, 2013, page 11, at lines 18–19. c. The number of TFWs and the positions CDI requested. Q You considered the numbers and the positions that were being applied for by CDI and compared them to what HD Mining wasapplying for? A Yes.

Cross-examination of officer MacLean, March 25, 2013, page 11, at lines 25–28. d. The experience requirements of the requested CDI positions. Q You reviewed Dehua LMO applications, and indeed you even compared experience requirements between Canadian Dehua and HD Mining applications? A … I would have reviewed the experience requirements, or it would appear from this [being Exhibit A to his affidavit] that I compared the experience requirements under those positions.

Cross-examination of officer MacLean, March 25, 2013, page 12, at lines 24–27 and 35–38. [ 67 ] Items a, c, and d above, the LMI, the number of TFWs and the positions CDI requested, and the experience requirements are contained in the notes of the officer who prepared the CDI files. These notes were produced in the CTR, at pages 834–922. [ 68 ] Item b above, the CDI LMO applications, are not in the CTR.

However, although officer MacLean says that he reviewed them, the only information he states that he got from them was the number of TFWs, the positions CDI requested, and the experience requirements of the requested CDI positions. All of this information is also contained in the previous officer’s notes at pages 834–922 of the CTR. While, technically, the LMO applications would have been the source of the previous officer’s information and he only copied it in his notes; it would be an exceedingly technical objection that the CDI LMO applications were not produced.

That is because there is simply no reason to believe the other officer copied this relatively straightforward information incorrectly. [ 69 ] The one exception raised by the applicants, and only in oral reply, was the documentary source for the information concerning the changing scope of the Murray River Project between the time CDI and HD Mining submitted their LMO applications.

In particular, officer MacLean accepted in his assessment notes that the new, higher number of positions requested by HD Mining (201 versus 91) was “genuine” partly because the descriptions of the project had changed—CDI’s project did not include “the construction of the mine shaft simultaneously with the construction of the decline”.

The source of this information is not clear; however, it may have, and apparently does emanate from a document in the CDI file which was not disclosed in the CTR. [ 70 ] However, officer MacLean’s opinion that the number of positions was “genuine” relates to subsection 200(5) of the Regulations , and in his assessment notes he specifically distinguishes between his opinion under that provision and paragraph 203(1)( b ), which requires an assessment of whether “the employment of the foreign national is likely to have a neutral or positive effect on the labour market in Canada”.

The applicants have framed their application as an attack on officer MacLean’s latter determination and opinion, not his determination and opinion that the offers of employment were “genuine” under subsection 200(5) . Accordingly, in line with Pathak , above, the documents from the CDI file which would seemingly contain the narrower description of the Murray River Project and which go to the “genuineness” finding are not relevant and need not have been disclosed. [ 71 ] Thus, the only real issue remaining is the proper test for relevance and the extent of the Minister’s disclosure obligation.

If, as the ministers argue, consideration of and reliance on a document establishes relevance, then they have discharged their responsibility in compiling the CTR since each mention in the officer’s reasons and cross-examination of information from the CDI file is corroborated with a document disclosed in the CTR.

If, on the other hand, the applicants are correct and relevance and thus disclosure is triggered when the officer decides to look at a document or it is otherwise placed “before” him, the CTR is not complete because the officer had the CDI file before him but that entire file was not disclosed. [ 72 ] There is no doubt that officer MacLean did consider at least some of the CDI LMO file.

In his affidavit he states that he “reviewed the [Foreign Worker System] notes to file” and further states that “I was not the program officer who assessed and approved the 2011 CDI LMOs but I reviewed the file information and any LMI research conducted during the assessment of that file for background information” (emphasis added). [ 73 ] In my view, the decision maker having reviewed the “file information”, the file ought to have been included in the CTR.

The ministers’ position that only documents considered and relied upon by officer MacLean in assessing the HD Mining LMO applications are to be included in the CTR is too narrow. Reliance per se is not the determinative factor. What is determinative is what the decision maker reviewed, or could have reviewed because it was put before him. Otherwise, paragraph 18.1(4)(

d) of the Federal Courts Act [R.S.C., 1985, c. F-7] is neutered: as the applicants argue, how can an applicant in most cases successfully argue that a decision maker based its decision on a finding of fact that it made “without regard to the material before it” if an applicant is not entitled to receive all of the material that was before it. However, mere access to a document is not sufficient; it must be “before” the decision maker. Here, the CDI LMO file was undoubtedly “before” officer McLean because he sought it out and to some extent reviewed it.

It ought to have been disclosed in full by the Minister. [ 74 ] However, for the reasons that follow, I am unable to conclude that the omission of the remainder of the CDI file from the CTR is such that this judicial review application ought to be allowed on this basis alone. [ 75 ] Despite a vigorous cross-examination, there is no evidence that anything that may be missing from the CTR was or could have been material to the decision under review.

Indeed, considering that CDI received positive LMOs, it is difficult to conceive what material information may have been in the CDI files that could significantly undermine officer MacLean’s decision such that it was unreasonable, which is the nature of the applicants’ challenge. At best, the applicants only speculate that the CDI file might contain contradictory information regarding the Murray River Project’s description.

As noted above, however, that pertains to the opinion that the number of offers of employment was genuine under subsection 200(5) of the Regulations , which was not challenged in this application as framed by the applicants.

Other than that speculative possibility, the applicants did not propose a single plausible example of the kind of information that might have been contained in the CDI file that would have shown the officer’s decision was unreasonable. [ 76 ] Thus, although I strongly agree with the applicants in general terms that it is highly problematic that “we don’t know what we don’t know”, so to speak, and the ministers cannot be condoned for taking such a narrow view of disclosure considering the trust that is reposed in them in preparing a complete and accurate CTR, in the particular circumstances of this case their failure is not material or

significant and I will not grant the application on that basis alone. [ 77 ] Moreover, I should also note that had I found that there was material evidence omitted or likely omitted from the CTR, it would have been appropriate, in my view, to weigh the materiality or likely materiality of the omission against the prejudice to be suffered by the corporate respondents if the decision was quashed for that reason alone. In my view, such a consideration would be appropriate because the corporate respondents might suffer prejudice as a result of actions and decisions of the ministers over which they have no control.

As parties with no control over the CTR, their interests ought also to be weighed against the interests of these public interest applicants.

Over-inclusive Record [ 78 ] In his reasons, officer MacLean did not refer to the source of the prevailing wage rates he used to arrive at his conclusion that those offered by HD Mining to the proposed TFWs would be comparable or better. [ 79 ] The applicants submit that the CTR is over-inclusive because on cross-examination officer MacLean admitted that he could not find any document attached to the HD Mining files containing information on wage rates; however, he included in the CTR a document taken from another file —a print-out from the “Working in Canada” (WiC) website —since the information in this document “match[ed] the prevailing wage rates that were recorded in [his] assessment decisions for HD Mining”.

In his affidavit, officer MacLean stated that his usual practice (and to his knowledge the practice of others) was to “use the wage information available on the [WiC] website”, and, as a result, “to not bother citing in his assessment notes the source of prevailing wage rate inquiry”. [ 80 ] In my view, there is no merit to the applicants’ complaint that the record is over-inclusive or in some other way improper because it includes documents from other sources that the decision maker referred to and used in coming to his decision.

The record need not be a carbon copy of the administrative file kept by the decision maker. Rather, paragraph 17(

b) of the Immigration Rules describes that “ all papers relevant to the matter that are in the possession or control of the tribunal ” must be produced (emphasis added). [ 81 ] Not only is there no suggestion the wage rates are not a perfect match between officer MacLean’s decision and the print-out taken from the different administrative file, officer MacLean has sworn that it is his usual practice to use the wage rates from the WiC website (from which the print-out was made) in his assessment of temporary foreign workers files.

There is no objective reason to doubt that the website (as reflected in the print-out) was the source of officer MacLean’s information, and there is every objective reason to believe it was. I am therefore satisfied that the website was, on a balance of probabilities, the source of officer MacLean’s information; the print-out was therefore “relevant to the matter” and in the tribunal’s possession within the meaning of paragraph 17( b ), and is thus properly before this Court. 3.

Officer MacLean’s Affidavit [ 82 ] The applicants submit that portions of officer MacLean’s affidavit should be struck because they are an attempt to bolster his decision, and also because of the questionable reliability of his allegations due to the passage of time and the amount of files he reviews.

In particular, they ask this Court to strike paragraphs 28, 42, 51–54 and 57–61 of the affidavit. [ 83 ] There is no question that an attempt to bolster one or more of the bases for a decision by way of affidavit in a judicial review proceeding is impermissible, and “smacks of an after-the-fact attempt to bootstrap [a] decision”: Stemijon Investments Ltd. v.

Canada (Attorney General) , 2011 FCA 299 , 341 D.L.R. (4th) 710, at paragraph 41 . [ 84 ] Paragraph 28 of the affidavit states only “I did not deem it necessary to request or review the resumes [from selected Canadian candidates and all resumes received for the project]”. I agree with the submission of the applicants that this statement “is an attempt to bolster his failure to provide any rationale for not requesting those resumes”. Accordingly, it is struck from the record. [ 85 ] Paragraphs 42 and 51‒54 concern the source of the information for the prevailing wage rates—the WiC website.

These paragraphs do not add to the bases for the decision, but rather provide the necessary context to enable the Court to determine what was actually the basis for the decision.

Given that there is no dispute that the wages are a perfect match between the decision and the WiC print-out, as noted previously, there is every reason to believe that the prevailing wage rates were in fact determined from the WiC website, as the officer swears. [ 86 ] Lastly, paragraphs 57‒61 contain, in the applicants’ submission, “attempts to provide further explanation for why [officer MacLean] granted positive LMOs to HD Mining in light of his noted-concerns with their LMO application in the Bulk Request Assessment and Recommendation” and to “bolster his reasons pertaining to HD Mining’s advertising efforts”.

In my view, officer MacLean only explains the nature and intended audience of the Bulk Request Assessment and Recommendation form at paragraphs 57‒ 59. At paragraph 60, he reiterates what is already contained in the reasons for his decision, namely, that he “was not aware of any TFWP policy imposing any requirement that specific languages must be spoken by foreign nationals”. At paragraph 61, on the other hand, officer MacLean does offer a supplement to his reasons by stating that minor variances in job descriptions on advertisements are fairly normal. Accordingly, paragraph 61 is struck from the record. 4.

Was the Nature of the Work Misrepresented? [ 87 ] The applicants submit that HD Mining misrepresented the nature of the work in its LMO applications, because in these it stated that it would be using long-wall mining when in the documents it filed with the British Columbia Ministry in relation to the Murray River Project it stated that it would be using the traditional room and pillar method.

The applicants submit that “it is a breach of natural justice to allow a decision to stand when the [decision maker] acted upon false information provided by the applicant” and says that fundamental justice demands the Court’s intervention. [ 88 ] Paragraph 18.1(4) (

e) of the Federal Courts Act specifically provides that the Court may grant relief if satisfied that a decision maker “acted … by reason of fraud or perjured evidence”. No such relief is requested in the application for leave and judicial review, nor is there any allegation in it that HD Mining was engaged in misrepresentation. The applicants say this ground was not raised initially

because they were unaware of the alleged misrepresentation until they obtained the documents from the B.C. government after this application was commenced, that they raised the issue as soon as possible, and that the Court should exercise its discretion to consider it. When asked why paragraph 18.1(4)(

e) had not been pled or relied upon even at this late stage, counsel responded: “we are aware of the difference and chose to plead misrepresentation and not to plead fraud”. I am hard pressed to characterize the applicants’ allegation of the conduct of HD Mining as one of either innocent or negligent misrepresentation, rather than fraudulent misrepresentation. Their allegation was put by counsel to be the following: … what HD Mining is saying is, “Look, we’re using this highly specialized equipment that we have to bring in from China, and this has never been done anywhere in Canada”.

And that’s not, My Lord, what the documents clearly indicate. And these are HD Mining’s documents. These are the documents that they submitted for the purpose of obtaining the permit that they needed from the provincial government to proceed with this project. Given this characterization, the applicants ought to have sought an amendment to their application to plead paragraph 18.1(4) (

e) to have specifically put HD Mining on notice of its allegation, rather than stated it, as it did for the first time, in its further memorandum. [ 89 ] In any event, as the affidavits of Curtis Harold and Douglas Sweeney have been ruled inadmissible, there is no evidence before the Court on which a finding could be made that HD Mining made any misrepresentation as to the type of mining that it would be doing at the Murray River Project. [ 90 ] Further, even if these affidavits were in evidence, they would have been given very little weight for the reasons set out in ruling them inadmissible, namely their hearsay character, their incompleteness, and concerns regarding the accuracy of the information contained therein.

Misrepresentation, like fraud, requires clear, cogent, and convincing evidence if it is to be found. The evidence tendered by the applicants falls well short of that high standard. 5. Standard of Review [ 91 ] The parties are in agreement that the standard of review of the officer’s decision is reasonableness. 6. Is There a Reviewable Error? [ 92 ] The applicants submit that officer MacLean’s decision ought to be set aside on either of two broad bases. [ 93 ] First, it is submitted that “the officer wasn’t really making the decision, or at least his latitude of discretion was minimized to a significant extent”.

It is argued that officer MacLean’s discretion was so fettered because of the supervision and direction he received. [ 94 ] Second, it is submitted that officer MacLean made a number of unreasonable findings and reached unreasonable conclusions when conducting his assessment. In this respect the applicants described a number of areas of concern without specifically organizing them with reference to the factors an officer is required to consider under subsection 203(3) of the Regulations .

They were identified in oral submissions as “a variety of issues, including whether the officer reversed the onus of proof; that excessive requirements were imposed for the jobs; that the assessment of prevailing wage rates was made without proper foundation, and is unreasonable; the impact of the requirement to speak Mandarin; and a lack of a proper plan to transition to Canadians; deficient advertising to recruit Canadians; and the fact that there were qualified Canadians who applied but were not hired”.

As much as is possible, I propose to deal with these concerns with reference to the six specific factors the officer was required to consider under subsection 203(3) of the Regulations because ultimately the question that is to be addressed is the reasonableness of the officer’s opinion under paragraph 203(1) (

b) of the Regulations that “the employment of the foreign national is likely to have a neutral or positive effect on the labour market in Canada” based on these six factors.

(1) Did the Officer Fetter His Discretion? [ 95 ] The [Federal] Court of Appeal in Stemijon , above, at paragraph 24 wrote: “A decision that is the product of a fettered discretion must per se be unreasonable.” The applicants submit that officer MacLean’s decision is unreasonable because he fettered his discretion because he was “closely monitored and directed in his processing of the file” and because “absent approval of the managers, the Officer would not have given approval”. [ 96 ] Generally, when a decision maker is given discretion by law, as officer MacLean was, he or she cannot bind him or herself in the way that discretion will be exercised by internal policies or by obligation to others.

However, this is not to say that such a decision maker cannot have regard to internal policies as to how that discretion ought to be exercised, or seek input from others.

Fettering By Obligation to Others [ 97 ] The applicants, in their further memorandum, particularize their submission that officer MacLean fettered his discretion by obligation to others as follows: (i) “Officer MacLean was being closely monitored and directed in his processing of the file by numerous managers, including by the most senior manager of whom he was aware for the Western Territories Region, as well as by officials from Citizenship and Immigration Canada and by officials of the Province of British Columbia”; (ii) He was asked to expedite the file and there was a “request that the Officer treat the recruitment done by Canadian Dehua for the same project a year earlier, as valid for HD Mining in its 2012 LMO applications”, contrary to HRSDC policy; and (iii) Officer MacLean prepared a Bulk Request Assessment and Recommendation form dated April 23, 2012, and sent it to “all 6 managers who were overseeing this file” and he agreed in cross-examination “that he would not approve the LMOs without approval of the managers, which is why the Bulk Request form was initially composed outside of the computer system normally used”.

[ 98 ] The ministers submit that the applicants’ “interpretation of the record presents an entirely unrealistic view of administrative operations with respect to labour market opinions in general” and is based on their speculation that there were “ulterior motives” behind every interaction between officer MacLean and others. [ 99 ] In my view, the record simply does not support that officer MacLean fettered his discretion in any of the ways that have been alleged.

Closely Monitored and Directed [ 100 ] I begin by observing that simply because one’s work is being monitored does not necessarily lead to a conclusion that one’s discretion is thereby fettered. Virtually everyone’s work is monitored; some more closely than others. [ 101 ] Officer MacLean acknowledged that the HD Mining LMO file was not a typical LMO file.

As such, it is hardly surprising that his supervisor and superiors would be interested in how his assessment was progressing (cross-examination of officer MacLean, March 27, 2013, at page 39): Q Do you agree with me that this was a significant file for the Vancouver office? A I would agree with you in the sense that it was a sensitive – there was some sensitivity in – regarding the file. It was the numbers – there was a significant number of temporary foreign workers that were being requested at one time. The nature of the project itself meant that it was a complex file.

So – and that’s what I would have – I would agree to that statement. [ 102 ] He also acknowledged that a number of employees of HRSDC were interested in the file and asked to be kept informed of its progress, and he did so. However, there is no evidence that any of those persons directed officer MacLean do anything other than to devote his time exclusively to the application and to expedite it. Directed to Use CDI Recruitment Information [ 103 ] I find that there is no evidence that officer MacLean was ever directed to use or rely on any of the materials relating to the former CDI LMO application.

He was advised that he could use it, but in the end it was his decision alone whether he would and to what extent. This is evident from his diary note of April 11, 2012, in which he writes of his conversation with Dale Gill, the team leader who had assigned the file to him: Apr 11 spoke with Dale, she advised that received email? from Lisa Smith, advising that CIC were working on WP, requested that we expedite the file, Dale also mentioned possibly accepting old recruitment. Follow up on this and see if any other info communicated.

Responded that will work exclusively on this file but not able to provide completion date at this time. [Emphasis added.] In my view, this entry shows no direction to officer MacLean regarding the CDI recruitment information, merely a suggestion that he consider accepting it. The record shows that he did consider the CDI file and found some discrepancies between the positions and duties stated therein and those requested by HD Mining.

His diary entries also show that he decided that he could not and would not rely exclusively on CDI recruitment materials: Advised Lisa that was advised by Dale that could consider past recruitment conducted by previous ER but in light of additional #s being requested would need to consider recent recruitment in the decision . [Emphasis added.] [ 104 ] In short, although a superior informed him that he “could” consider the CDI recruitment file, he was not directed to do so.

Further, given that the first HD Mining application was largely a repeat of the former CDI application that had already been assessed, it may well be that he would have considered recruitment information in the CDI file in any event. I am satisfied that the record shows that officer MacLean made his own decision as to what aspects of the CDI file he would consider, and his discretion was not fettered by his supervisors in this respect.

Required Managerial Approval [ 105 ] Officer MacLean sent an e-mail on April 19, 2012, to his team leader, Michael Au, the team leader in charge of the file, copied to Dale Gill, Kerry O’Neill and Lisa Smith, stating: “I will do my best to complete these recommendations by Friday and refer them thru my team leader for comment/guidance, etc.” In fa

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